Lucasville Branch Manual

Revision as of 14:51, 2 November 2013

Opening Procedures

* When entering building by any entrance door, a security code must be entered to disarm building alarm within 45 seconds. 
* The alarm panel is located to the right of the main entrance door as you enter. 
* Turn on foyer lights, switch is located under the bulletin board in foyer. 
* Unlock second entrance door with key.
* Turn on light switches for the building, located on the wall at the entrance of the circulation area. 
* Turn on light switch to Break Room, located on the left wall behind microwave oven.
* Turn on light switch in supply room, located left of the supply room door. 
* Turn on copier, ON/OFF button is located on right side of copier. 
* Ensure copier is stocked with paper. 

== Computers/Printers == 

Circulation Computers

* Turn Circulation computers ON.
* Enter username(clerk).
* Enter password(*******).
* Press enter.
* Turn on both receipt printers, 
 located beside each circulation computer.
* Turn on central printer, 
 located on the right side beneath circulation desk.

Catalog Computer

* Turn on PAC computer, 
 located on the left side of the Break Room entrance.

* Turn on Child Computer,
 located on the left side of the Break Room entrance.

Internet Computers

* Turn on all Adult Internet computers.
* All computers are linked to a printer that is located at the circulation desk.
* All printed material should be picked up at the circulation desk.
* Patrons receive $1.00 of free printing. 
* Any prints after the free ones are 10 cents per page for black & white
 and 50 cents per page for color.

Office Computer

* Turn on office computer, 
 located on the office desk. 
* Turn on computer monitor. 
* Click on Clerk.
* Enter password: * ******.

== Doors == 
* At opening change CLOSED sign to OPEN,
  sign is located on right side window beside front door.
* The key to unlock the front door is an allen wrench,
  located on top of the Rolodex box at the circulation desk.
* Press and hold the handle down while turning the allen wrench clockwise. 

== Lights == 

Light Switch Locations

* Left side of main entrance.
* Right side at circulation area.
* Staff break room on left behind microwave oven as you enter.
* Staff restroom on inside left wall at entrance.
* Patron restroom on inside right side of wall at entrance.

== Heating and Air ==  

Thermostats

* There are three thermostats located throughout the library.
* The first thermostat is on the right side at the Exit door.
* A second thermostat is on the left side beside rear Exit door,
 in the Young Adult section behind YA New Books. 
* The third thermostat is on the left, after you enter the meeting room.
* The thermostat in the meeting room can be accessed
 by removing the cover with a small key(#20 in the key box). 
* All thermostats have small switches on left side with three settings (heat, cool, off). 
* Temperature should be kept at 72 degrees in summer and 68 degrees in winter. 
      
== Open/Closed Signs == 
* Sign is located on the window on the right side of the front door.
* Sign slides up and down. 
* Up is Closed.
* Down is Open.

== Copier/Fax == 
* The key for the copier is kept in a plastic box labeled Copier Money at the circulation desk.
* Turn on copier,
 switch is on lower right hand side.
* Fax machine is located at circulation desk by entrance door.
* Faxes can be received or sent.
* Cost of fax is as follows:
$2.00 per page to send (USA)
$1.00 per page to receive 
$6.00 per page to send (Internationally).

== Book Drop == 

The book drop is to be emptied three times per day.

* In the morning about thirty before opening.
* Around midday.
* One hour before closing.
* The book drop opens with a key that is located on the desk in the break room.
* Pull the front door down to check for books that may be stuck.
* Check inside ledge under front door.
* Close and lock door with key.

== Closing Procedures == 

Computer/Printers

Circulation Computers

* To shut down circulation computers go to Control Panel on either circulation computer,
 click on both Staff 1 and Staff 2.
* Click shut down.
* Turn off both receipt printers located beside each circulation computers.
* Turn off central printer located beneath circulation desk on right side.

Catalog Computer

* Shut down a few minutes before closing.
* Push power button on top left side of monitor.

Internet Computers

* From either circulation computer go to Control Panel, 
 click on each individual computer and then click Shut Down.

Office Computer

* Go to bottom left of computer screen. 
* Click Windows icon then Shut Down.
* Turn off monitor.
* Turn off receipt printer located on the right side of the computer.

Copier

* Turn copier OFF using switch on right side.
* Empty copier money using copier key.
* Count money and enter into Money, Money Lucasville.
* Leave copier door open.

Lights

Turn off all lights in these locations:

* Left side of wall at main entrance.
* Patron restroom on the right side of wall as you enter.
* Staff restroom on the left wall as you enter.
* Staff break room on left wall behind microwave oven as you enter.
* At the entrance to the circulation area.

Doors

* At closing time change OPEN sign to CLOSED on right hand side of front door.
* The key to lock the front door is an allen wrench,
 located on top of the Rolodex box at the circulation desk.
* Insert allen wrench into hole.
* Press and hold the handle down,
 turn the allen wrench counter clockwise to lock door.

Open/Closed Signs

* Sign is located on the window on the right of the front door.
* Sign slides up and down. 
* Up is Closed.
* Down is Open.

== Book Drop ==  
* Empty book drop one hour before closing.
* The book drop opens with a key that is located on the desk in the office.
* Pull the front door down to check for books that may be stuck.
* Check inside ledge under front door.
* Close door and lock with key.

== Bank Procedures == 

The bank deposit should be done before opening every day that we are open.

* The deposit should be taken to US Bank located on US 23 in Lucasville.
* Paperclip yellow bank deposit slip(along with any waived/credit card receipts)
 to Daily Deposit Report.
* Put into an inter-office envelope and send these to the Deputy Fiscal Officer. 

== Key Box Location == 

* The key box is located in the Staff Break Room in the corner under the coat rack.

Key Box Guide

*  1. Break Room

*  2. Sprinkler Valve

*  3. Flag pole

*  4. Meeting Room Closet

*  5. Spare Staff Restroom Key

*  6. Fire Extinguisher

*  7. Electrical Panel Box

*  8. Janitor’s Closet

*  9. Furnace Room (in door)

*  10.Alarm Box

*  11.Extra Copier Keys 

*  12.Spare Patron Restroom Key 

*  13.Post Office (Box 744) 

*  14.Electric Room 

*  15.Break Room Closet

*  16.Office File Cabinet

*  17.Extra Book Drop Key

*  18.Electric Room

*  19.Key Box (in lock)

*  20.Thermostat and Guard Keys for Meeting Room

*  21.Paper Towel

*  22.Water Spigot 

*  23.Soap Key 

*  24.Yankee Candle Key

*  25.Money Drawer Key 

== Panic Button == 
* The panic button is located under the front ledge of the circulation desk.  
* Press and hold for a few seconds if you feel threatened. 
* Tri-State Security will call back
 authorities will be notified if necessary. 
* The password for Lucasville is RIVER.

== Phones/Voicemail == 

To check phone messages:

* Lift the handset of the telephone. 
* Press the messages button and follow the instructions. 
* The PIN number for Lucasville is: 1612.

== Location of Supplies ==  

Circulation Desk:

* Patron applications-Beneath the return desk above rounds containers.
* Library Cards-In office trays at circulation desk.
 (extra in top drawer of file cabinet in circulation area).
* Emergency Check Out Sheets-Top drawer of circulation file cabinet labeled accordingly. 

Computer Related:

* Printer Cartridge for color printer-Break Room Closet. 
* Toner Cartridge for copier-Break Room Closet. 

Desk/Office Related:

* Banking Supplies-In money drawer at circulation desk (extras in Break Room file cabinet).
* Receipt Printer Paper-Top drawer of file cabinet in circulation area and Break Room Closet. 
* Telephone Book-Under ledge on return side of circulation desk. 
* Fax Log-Beside Fax Machine. 
* Book Jackets-Break Room Closet. 
* Tape Refills-Break Room Closet. 
* Packing Tape-Break Room Closet.
* Highlighters-With pens and pencils on top of circulation desk and in the Break room Closet.
* Tacks, Paper Clips, Staple Refills-Break room Closet.
* Post-It Tape-At circulation desk and Break Room Closet. 
* Craft Supplies-Meeting Room Closet. 
* Book Glue-In Break Room Closet. 
* Rubber Bands-On each side of circulation computers and Break Room Closet. 

Miscellaneous:

* Toilet Paper-Maintenance Closet.
* Paper Towels-Maintenance Closet. 
* Key Box-Break Room. 

Copier(by Exit Door)

* Keys at circulation desk in Plastic box labeled Copier Money.  
* Extra Copier Paper and Toners-Break Room Closet.

Slips/Reserves

* Routing Slips-At each circulation computer and the file cabinet in circulation area.
* Reserve/ Authors/ If You Like-Top drawer of file cabinet at circulation desk labeled accordingly. 
* ILL ordered material-Top drawer of file cabinet at circulation desk labeled accordingly. 

Videos/Audios/DVD's

* Cases-Break Room Closet. 

== Emergency Maintenance == 
* In case of a maintenance emergency please contact the Maintenance Department. 

== Emergency Phone Numbers - They now call Maintenance == 
* Maintenance – Cell 740-285-0405
* Maintenance – Office 10522

== Branch Specific Tasks == 
* Retrieve Portsmouth Daily Times from book drop each morning(no paper on Monday).