Lucasville Branch Manual

Revision as of 15:04, 2 November 2013

Lucasville Library Information

Address	103 Lucasville-Minford Road Lucasville, OH 45648
Phone Number	(740) 259-6119
Website	yourppl.org
Public Computers	9
Meeting Room Capacity	35
Hours of Operation	MON - 10a to 8p TUE - CLOSED WED - 10a to 6p THU - CLOSED FRI - 10a to 6p SAT - 10a to 5p SUN - CLOSED

Opening Procedures

• When entering building by any entrance door, a security code must be entered to disarm building alarm within 45 seconds.
• The alarm panel is located to the right of the main entrance door as you enter.
• Turn on foyer lights, switch is located under the bulletin board in foyer.
• Unlock second entrance door with key.
• Turn on light switches for the building, located on the wall at the entrance of the circulation area.
• Turn on light switch to Break Room, located on the left wall behind microwave oven.
• Turn on light switch in supply room, located left of the supply room door.
• Turn on copier, ON/OFF button is located on right side of copier.
• Ensure copier is stocked with paper.

Computers/Printers

Circulation Computers

• Turn Circulation computers ON.
• Enter username(clerk).
• Enter password(*******).
• Press enter.
• Turn on both receipt printers, located beside each circulation computer.
• Turn on central printer, located on the right side beneath circulation desk.

Catalog Computer

• Turn on PAC computer, located on the left side of the Break Room entrance.
• Turn on Child Computer, located on the left side of the Break Room entrance.

Internet Computers

• Turn on all Adult Internet computers.
• All computers are linked to a printer that is located at the circulation desk.
• All printed material should be picked up at the circulation desk.
• Patrons receive $1.00 of free printing.
• Any prints after the free ones are 10 cents per page for black & white and 50 cents per page for color.

Office Computer

• Turn on office computer, located on the office desk.
• Turn on computer monitor.
• Click on Clerk.
• Enter password: xxxxxx.

Doors

• At opening change CLOSED sign to OPEN, sign is located on right side window beside front door.
• The key to unlock the front door is an allen wrench, located on top of the Rolodex box at the circulation desk.
• Press and hold the handle down while turning the allen wrench clockwise.

Lights

Light Switch Locations

• Left side of main entrance.
• Right side at circulation area.
• Staff break room on left behind microwave oven as you enter.
• Staff restroom on inside left wall at entrance.
• Patron restroom on inside right side of wall at entrance.

Heating and Air

Thermostats

* There are three thermostats located throughout the library.
* The first thermostat is on the right side at the Exit door.
* A second thermostat is on the left side beside rear Exit door, in the Young Adult section behind YA New Books. 
* The third thermostat is on the left, after you enter the meeting room.
* The thermostat in the meeting room can be accessed by removing the cover with a small key(#20 in the key box). 
* All thermostats have small switches on left side with three settings (heat, cool, off). 
* Temperature should be kept at 72 degrees in summer and 68 degrees in winter. 
      

Open/Closed Signs

• Sign is located on the window on the right side of the front door.
• Sign slides up and down.
• Up is Closed.
• Down is Open.

Copier/Fax

• The key for the copier is kept in a plastic box labeled Copier Money at the circulation desk.
• Turn on copier, switch is on lower right hand side.
• Fax machine is located at circulation desk by entrance door.
• Faxes can be received or sent.
• Cost of fax is as follows:
  • $2.00 per page to send (USA)
  • $1.00 per page to receive
  • $6.00 per page to send (Internationally).

Book Drop

The book drop is to be emptied three times per day.

• In the morning about thirty before opening.
• Around midday.
• One hour before closing.
• The book drop opens with a key that is located on the desk in the break room.
• Pull the front door down to check for books that may be stuck.
• Check inside ledge under front door.
• Close and lock door with key.

Closing Procedures

Computer/Printers

Circulation Computers

• To shut down circulation computers go to Control Panel on either circulation computer, click on both Staff 1 and Staff 2.
• Click shut down.
• Turn off both receipt printers located beside each circulation computers.
• Turn off central printer located beneath circulation desk on right side.

Catalog Computer

• Shut down a few minutes before closing.
• Push power button on top left side of monitor.

Internet Computers

• From either circulation computer go to Control Panel, click on each individual computer and then click Shut Down.

Office Computer

• Go to bottom left of computer screen.
• Click Windows icon then Shut Down.
• Turn off monitor.
• Turn off receipt printer located on the right side of the computer.

Copier

• Turn copier OFF using switch on right side.
• Empty copier money using copier key.
• Count money and enter into Money, Money Lucasville.
• Leave copier door open.

Lights Turn off all lights in these locations:

• Left side of wall at main entrance.
• Patron restroom on the right side of wall as you enter.
• Staff restroom on the left wall as you enter.
• Staff break room on left wall behind microwave oven as you enter.
• At the entrance to the circulation area.

Doors

• At closing time change OPEN sign to CLOSED on right hand side of front door.
• The key to lock the front door is an allen wrench, located on top of the Rolodex box at the circulation desk.
• Insert allen wrench into hole.
• Press and hold the handle down, turn the allen wrench counter clockwise to lock door.

Open/Closed Signs

• Sign is located on the window on the right of the front door.
• Sign slides up and down.
• Up is Closed.
• Down is Open.

Book Drop

• Empty book drop one hour before closing.
• The book drop opens with a key that is located on the desk in the office.
• Pull the front door down to check for books that may be stuck.
• Check inside ledge under front door.
• Close door and lock with key.

Bank Procedures

The bank deposit should be done before opening every day that we are open.

• The deposit should be taken to US Bank located on US 23 in Lucasville.
• Paperclip yellow bank deposit slip(along with any waived/credit card receipts) to Daily Deposit Report.
• Put into an inter-office envelope and send these to the Deputy Fiscal Officer.

== Key Box Location == 
* The key box is located in the Staff Break Room in the corner under the coat rack.

Key Box Guide

1. Break Room
2. Sprinkler Valve
3. Flag pole
4. Meeting Room Closet
5. Spare Staff Restroom Key
6. Fire Extinguisher
7. Electrical Panel Box
8. Janitor’s Closet
9. Furnace Room (in door)
10. Alarm Box
11. Extra Copier Keys
12. Spare Patron Restroom Key
13. Post Office (Box 744)
14. Electric Room
15. Break Room Closet
16. Office File Cabinet
17. Extra Book Drop Key
18. Electric Room
19. Key Box (in lock)
20. Thermostat and Guard Keys for Meeting Room
21. Paper Towel
22. Water Spigot
23. Soap Key
24. Yankee Candle Key
25. .Money Drawer Key

Panic Button

• The panic button is located under the front ledge of the circulation desk.
• Press and hold for a few seconds if you feel threatened.
• Tri-State Security will call back authorities will be notified if necessary.
• The password for Lucasville is RIVER.

Phones/Voicemail

To check phone messages:

• Lift the handset of the telephone.
• Press the messages button and follow the instructions.
• The PIN number for Lucasville is: 1612.

== Location of Supplies ==  

Circulation Desk:

• Patron applications-Beneath the return desk above rounds containers.
• Library Cards-In office trays at circulation desk. (extra in top drawer of file cabinet in circulation area).
• Emergency Check Out Sheets-Top drawer of circulation file cabinet labeled accordingly.

Computer Related:

• Printer Cartridge for color printer-Break Room Closet.
• Toner Cartridge for copier-Break Room Closet.

Desk/Office Related:

• Banking Supplies-In money drawer at circulation desk (extras in Break Room file cabinet).
• Receipt Printer Paper-Top drawer of file cabinet in circulation area and Break Room Closet.
• Telephone Book-Under ledge on return side of circulation desk.
• Fax Log-Beside Fax Machine.
• Book Jackets-Break Room Closet.
• Tape Refills-Break Room Closet.
• Packing Tape-Break Room Closet.
• Highlighters-With pens and pencils on top of circulation desk and in the Break room Closet.
• Tacks, Paper Clips, Staple Refills-Break room Closet.
• Post-It Tape-At circulation desk and Break Room Closet.
• Craft Supplies-Meeting Room Closet.
• Book Glue-In Break Room Closet.
• Rubber Bands-On each side of circulation computers and Break Room Closet.

Miscellaneous:

• Toilet Paper-Maintenance Closet.
• Paper Towels-Maintenance Closet.
• Key Box-Break Room.

Copier(by Exit Door)

• Keys at circulation desk in Plastic box labeled Copier Money.
• Extra Copier Paper and Toners-Break Room Closet.

Slips/Reserves

• Routing Slips-At each circulation computer and the file cabinet in circulation area.
• Reserve/ Authors/ If You Like-Top drawer of file cabinet at circulation desk labeled accordingly.
• ILL ordered material-Top drawer of file cabinet at circulation desk labeled accordingly.

Videos/Audios/DVD's

• Cases-Break Room Closet.

Emergency Maintenance

• In case of a maintenance emergency please contact the Maintenance Department.

Emergency Phone Numbers - They now call Maintenance

• Maintenance – Cell 740-285-0405
• Maintenance – Office 10522

Branch Specific Tasks

• Retrieve Portsmouth Daily Times from book drop each morning(no paper on Monday).