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| − | The Portsmouth Public Library system offers free Notary Public services for the benefit of Library patrons. The Library provides Notary Public service in accordance with the Ohio Revised Code Chapter 147.
| + | [[Category:Policies]] |
| − | * A Notary Public is to act as an impartial witness as he or she certifies signatures.
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| − | * Library Notaries are prohibited from notarizing a document that has already been signed.
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| − | * A Notary Public is prohibited from giving advice or instruction regarding documents to be notarized.
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| − | * In accordance with Ohio Law, Notaries will not provide service if the customer, document or circumstances of the request for Notary Service raise any issue of authenticity, ambiguity, doubt, or uncertainty for the Library. In this event, the Library Notary may at his/her sole discretion, decline to provide Notary Service.
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| − | * Notary Publics are prohibited from pre-dating or post-dating an action, preparing a legal document or giving advice on legal matters, or notarizing documents in which they have a personal interest.
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| − | * Notary Publics are prohibited from notarizing incomplete documents. All fields must be filled in. If the field does not pertain to the customer, the customer must use an appropriate phrase such as “Not Applicable,” “Does Not Apply,” “Intentionally Left Blank” or “None.”
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| − | * The Library does not take responsibility for notarized copies that are deemed unacceptable for their intended purpose.
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| − | * Notary Publics are prohibited from completing or notarizing government Form I-9, (Employment Eligibility Verification), as they do not act as authorized representatives for employers to verify employment eligibility of employees.
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| − | * The Notary Public only keeps a general description of the document and is not responsible for notarized documents that are lost, stolen, misplaced or considered invalid.
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| − | * The Notary Public must be able to read and understand the language in which the document(s) to be notarized are written. Notary Publics at the Portsmouth Public Library are prohibited from notarizing documents which they cannot read or understand.
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| − | * The Notary Public and the person seeking notarization must be able to communicate directly with each other without using translators or intermediaries.
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| − | * Notary Service is NOT available for Deeds, Mortgages, Wills, Living Wills, Living Trusts, Codicils, Housing Refinance Documents, Car Titles or Depositions, as these types of documents can require technical or legal knowledge that is beyond the scope of this free service.
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| − | == AVAILABILITY ==
| + | [[Media:Notary_Services.pdf|View PDF version of the Notary Services Policy]] |
| − | Notary Public services are available during the Library's regular hours with the exception of the first and last thirty (30) minutes of the Library’s operating hours. Notary service may not be available if regularly scheduled staff is unavailable. Notary Public services are a courtesy provided by the Library; there may be a wait for Notary Public services and services may also be temporarily suspended for any reason. Patrons should call the desired library location to ensure availability,
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| − | Notary service may not be available at all locations. The Library provides only basic Notary Public Services, notaries are limited to notarizing three (3) simple documents per person, per day.
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| − | SIGNER PREPARATION
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| − | In situations where a witness is required the Library will not provide witnesses and witnesses may not be solicited from patrons using the Library. In order to serve as a witness, the witness must personally know the individual whose document is being notarized and must be in possession of valid photo identification. Documents must be signed in the Notary Public’s presence. All signers must be present and provide current, unexpired photo identification.
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| − | '''Acceptable forms of ID:'''
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| − | * United States Passport
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| − | * United States Passport Card
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| − | * Certificate of United States Citizenship
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| − | * Certificate of Naturalization
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| − | * Foreign Passport
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| − | * Alien Registration card with photograph
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| − | * State-issued driver’s license
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| − | * State-issued identification card
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| − | * United States military ID card
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| − | NOTE: In the State of Ohio, we cannot certify documents. We will not certify copies of birth certificates, marriages, death certificates, divorce, or naturalization papers.
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| − | Approved: December 12, 2017
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| − | Effective: January 1, 2018
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