South Webster Branch Manual

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[[Category:Branch_Manuals]]
 
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{{Infobox
 
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'''Internet (Gates) Computers'''
 
'''Internet (Gates) Computers'''
 
Turn on computers from the main screen and the tower.  
 
Turn on computers from the main screen and the tower.  
−
# Two beside circ desk  
+
* Two beside circ desk  
−
# Four in adult wing  
+
* Four in adult wing  
−
# One children’s computer in childrens area
+
* One children’s computer in childrens area
−
+
 
 +
 
 
'''PAC (catalog)'''
 
'''PAC (catalog)'''
 
Located beside Child’s computer in Children’s Section .  
 
Located beside Child’s computer in Children’s Section .  
−
# Turn on by pushing power button located on left hand  side of the computer monitor
+
* Turn on by pushing power button located on left hand  side of the computer monitor
 
   
 
   
 +
 
'''Circulation Computers'''
 
'''Circulation Computers'''
−
# Turn on both computers on the front on the desktop.  Once the computers have come on, select CLERK. ENTER THE password "xxxxx."   
+
* Turn on both computers on the front on the desktop.  Once the computers have come on, select CLERK. ENTER THE password "xxxxx."   
−
# Turn on receipt printer and check receipt paper.  
+
* Turn on receipt printer and check receipt paper.  
−
# Turn on laser printer under the desk with switch located on the left side of printer.  Refill with laser paper kept beside printer.  
+
* Turn on laser printer under the desk with switch located on the left side of printer.  Refill with laser paper kept beside printer.  
−
# The Control panel for the public internet terminals is located on circ computers
+
* The Control panel for the public internet terminals is located on circ computers
−
# Minimize (-) to put at the bottom of screen.
+
* Minimize (-) to put at the bottom of screen.
 +
 
  
 
'''Office Computer'''
 
'''Office Computer'''
−
# Turn on by pressing the on/off switch on the CPU.
+
* Turn on by pressing the on/off switch on the CPU.
−
# Click clerk then enter password when blue screen pops up.
+
* Click clerk then enter password when blue screen pops up.
−
# Turn on the color printer by pressing the button on the right.
+
* Turn on the color printer by pressing the button on the right.
  
−
=== Doors ===
 
 
=== Lights ===
 
=== Lights ===
 +
 +
Panel to turn lights on is located inside of the staff office door.
 +
 
=== Heating and Air ===
 
=== Heating and Air ===
 
=== Open/Closed Signs ===
 
=== Open/Closed Signs ===
 +
Flip sign on front door side-glass to 'Open'.
 +
 
=== Copier/Fax ===
 
=== Copier/Fax ===
 +
 +
* Turn on copier; switch is on the back left hand side.
 +
* Make sure the paper trays have plenty of paper; the paper will be located under the copier.
 +
 +
The fax machine is a Canon.  The cost of sending is $2.00 per page and to receive a fax the cost is $1.00 per page.  To send a fax outside the U.S., the cost will be $6.00 per page.
 +
 +
To send a fax, place paper face down.  Dial the desired number then PRESS THE GREEN BUTTON.  If you are sending a fax to a library location, use the speed dial buttons.
 +
If the fax machine runs out of toner, let the manager know ASAP. The fax log is kept beside the fax machine and each time you send a fax, make sure you write all information on this log.
 +
 +
==== Making A Copy ====
 +
 +
* Raise the white lid toward the ceiling. 
 +
* Place the edge of the item to be copied with the print side down.  The top of your page will be directed towards the bulletin board. 
 +
* Close the copier lid. 
 +
* After checking to make certain that the desired number of copies is set and checking the copy size, you are ready to PRESS THE GREEN BUTTON.  Copies will come out in the tray to the left of the machine. 
 +
* If multiple copies are desired, push the number needed on the number pad.  Then PRESS THE GREEN BUTTON.  Copies are .10 cents each, which are paid in the machine. 
 +
* PAPER is kept under the copier. 
 +
* Record meter reading every morning.  The reading is found on the right side of the machine in the side compartment.  Record the number on the meter reading paper, which is kept in the cabinet under the copier. If there are any problems with the copier, see the manager. Write down the problems and any details on the desk calendar. 
 +
* When entering the copier money into the circulation computers, Type in “money, money south webster”.  At the “patron name lookup,” screen click on OK.
 +
 
=== Book Drop ===
 
=== Book Drop ===
 +
 +
* The book drop is located outside on the sidewalk near the entrance door.
 +
* It is to be emptied at opening and one hour before closing.
 +
* The bookdrop opens by code instead of a key
 +
* The code is: press the 2 and 4 button at the same time then press the 3, turn the lock clockwise then turn the handle to close the bookdrop shut the door turn the handle and turn the lock counter clockwise.
  
 
== Closing Procedures ==
 
== Closing Procedures ==
 
=== Computer/Printers ===
 
=== Computer/Printers ===
 +
'''PAC'''
 +
* Push power button on left hand side of monitor.
 +
 +
'''Internet Computers'''
 +
* Computer will become in-active 15 minutes prior to closing. Bring up Control panel on bottom of circ computers. Click on computers individually, then push shut down.
 +
 +
 +
'''Circulation Computers'''
 +
* Bring up Control panel on bottom of either  of the circ computers. Click on staff computers, then push shut down.
 +
 +
'''Office Computer'''
 +
* Close out all windows.
 +
* Go to START button and go to SHUTDOWN.
 +
* Be sure to turn off monitor the cpu will turn itself off.
 +
* The off switch is the button on the bottom right hand side of the monitor.
 +
 
=== Copier ===
 
=== Copier ===
 +
* Turn copier off at night with switch located on the right side towards the back.
 +
* Empty the copier by using copier key kept in key box.  Insert key into the silver keyhole on the front of the copier.  Turn key to the left until handle pops out. Remove key and return to key box.  Turn the handle counter clockwise until the door opens.  Empty the coins by pulling out the gray coin box. 
 +
* Set coin box on top of copier and leave vending unit open overnight.
 +
 
=== Lights ===
 
=== Lights ===
 +
* At closing, make sure all patrons are out of the building.
 +
* Turn off lights in office and in library (switches are by the doors).
 +
* Make sure thermostat is set at 68 for heating and 72 for air conditioning.  (Thermostat is located on left wall by door to restrooms)
 +
 
=== Doors ===
 
=== Doors ===
−
=== Open/Closed Signs ===
+
* Check and make sure doors to restrooms, office, and side door by stacks are securely closed.
 +
* To lock front door – Insert small hex-wrench (in key box) into hole on door panic bar and turn left.  Panic bar will release.  Remove key and replace key back in money drawer.
 +
* Clock Out
 +
* After exiting the building, push door closed securely, pull handle on door to make sure door is closed and locked.
 +
 
 
=== Book Drop ===
 
=== Book Drop ===
 +
* Books should be taken from Book Drop one hour prior to closing.
 +
* Unlock Book Drop and remove books, remember to check for books that may have fallen behind cart.
 +
* Re-lock drop box and bring books inside.
  
 
== Bank Procedures ==
 
== Bank Procedures ==
 +
 +
* Take to Citizens Bank across from post office.
 +
* Make the bank deposit in the morning (if possible) around 9:00 a.m. Bank hours vary, so check bank scheduled hours on circulation desk. No deposit is taken to the bank on Wednesday.
 +
 +
== Mail ==
 +
* The mail is located at the Post Office across from the bank, the box * is 679 and the key is in the key box in the office.
 +
* We need to check this when we take the deposit to the bank.
  
 
== Key Box Location ==
 
== Key Box Location ==
 +
 +
Inside the office under the cabinets
 +
 
=== Key Box Guide ===
 
=== Key Box Guide ===
  
−
== Panic Button ==
+
* Post Office Box (#679)
−
=== Emergency Exits/Fire Alarms, etc
+
* Copier Coin Box and Copier Key
 +
* Historical Society large filing cabinet
 +
* Fire alarm and pulls
 +
* Bathroom paper dispensers
 +
* Flag pole
 +
* Cabinets
 +
* Air Conditioner Locks
  
 
== Phones/Voicemail ==
 
== Phones/Voicemail ==
  
−
== Location of Supplies? ==
+
To check morning messages:
 +
 
 +
* Lift the handset of the telephone
 +
* Press the messages button and follow the instructions.
 +
* The PIN number for South Webster is: 2122
 +
 
 +
== Location of Supplies ==
 +
 
 +
{| class="wikitable"
 +
|-
 +
! Supply !! Location
 +
|-
 +
! Computer Related
 +
|-
 +
| Check out printer paper || Second circ. desk drawer or in staff supply closet
 +
|-
 +
| Troubleshooting manual || In cabinet under the fax machine
 +
|-
 +
| Emergency check out || Server down on computer or kept in the master copy folder in the cabinet under the fax machine.
 +
|-
 +
! Office/Desk Related
 +
|-
 +
| Library cards || Top circ. desk drawer or far right cabinet in office
 +
|-
 +
| Barcode tape dispenser || Top office cabinet on left hand side in office
 +
|-
 +
| Barcode tape replacement || Top office cabinet on left hand side in office
 +
|-
 +
| Scotch tape dispenser || On circ desk or office desk
 +
|-
 +
| Scotch tape replacement || supply closet in office
 +
|-
 +
| Stapler || On circ desk
 +
|-
 +
| Replacement staples || Top drawer of circ desk/supply closet in office
 +
|-
 +
| Paper clips || Top drawer of circ desk/supply closet in office
 +
|-
 +
| Rubber stamps || In the supply closet on shelf
 +
|-
 +
| Stamp pad || In the supply closet on shelf
 +
|-
 +
| Banking supplies || Top and middle circ. desk drawer
 +
|-
 +
| Patron Applications || On a clipboard in the bottom circ desk drawer
 +
|-
 +
| Telephone book || In the circ desk middle drawer
 +
|-
 +
| Door closure keys || Key box next to light switches in office
 +
|-
 +
| Book jackets || Contact Technical Services
 +
|-
 +
| Correction tape/White-out || Top drawer of circ desk
 +
|-
 +
| Adding machine || Top drawer of circ desk
 +
|-
 +
| Hold shelf (to be called) || Beside phone on circ desk
 +
|-
 +
| Hold shelf (already called) || Behind circ desk
 +
|-
 +
! Photocopier
 +
|-
 +
| Photocopier keys || Key Box
 +
|-
 +
| Extra photocopier paper || Shelves under copier/supply closet in office
 +
|-
 +
| Toner || Supply closet in office
 +
|-
 +
! Fax Machine
 +
|-
 +
| Blank fax request sheets || Master copy folder
 +
|-
 +
| Fax cover sheets || Master copy folder
 +
|-
 +
| Fax log book || Under fax machine
 +
|-
 +
! Miscellaneous
 +
|-
 +
| Sand & Snow Shovel || In closet off of the break room
 +
|-
 +
| Cleaning supplies || Housekeeping closet
 +
|-
 +
| Toilet paper || Housekeeping closet
 +
|-
 +
| Paper towels || Housekeeping closet
 +
|-
 +
| Miscellaneous keys || Key box next to light switches
 +
|-
 +
| P. P. Library Handbook || File #2- middle drawer
 +
|-
 +
|- MSDS Manual || Behind checkout circ computer/trash can out front
 +
|}
  
 
== Emergency Maintenance ==
 
== Emergency Maintenance ==
−
=== Emergency Phone Numbers - They now call Maintenance
+
Call Maintenance - 10522
  
−
== Branch Specific Tasks ==
+
Tami Cell - (740) 285-0405

Latest revision as of 15:48, 2 November 2013

South Webster Library Information
South Webster Library.jpg
Address 496 Webster Street
South Webster, OH 45682
Phone Number (740) 778-2122
Website yourppl.org
Public Computers 6
Meeting Room Capacity 48
Hours of Operation
  • MON - CLOSED
  • TUE - 10a to 8p
  • WED - 10a to 6p
  • THU - 10a to 6p
  • FRI - 10a to 6p
  • SAT - CLOSED
  • SUN - CLOSED

Contents

[edit] Opening Procedures

[edit] Computers/Printers

Internet (Gates) Computers Turn on computers from the main screen and the tower.

  • Two beside circ desk
  • Four in adult wing
  • One children’s computer in childrens area


PAC (catalog) Located beside Child’s computer in Children’s Section .

  • Turn on by pushing power button located on left hand side of the computer monitor


Circulation Computers

  • Turn on both computers on the front on the desktop. Once the computers have come on, select CLERK. ENTER THE password "xxxxx."
  • Turn on receipt printer and check receipt paper.
  • Turn on laser printer under the desk with switch located on the left side of printer. Refill with laser paper kept beside printer.
  • The Control panel for the public internet terminals is located on circ computers
  • Minimize (-) to put at the bottom of screen.


Office Computer

  • Turn on by pressing the on/off switch on the CPU.
  • Click clerk then enter password when blue screen pops up.
  • Turn on the color printer by pressing the button on the right.

[edit] Lights

Panel to turn lights on is located inside of the staff office door.

[edit] Heating and Air

[edit] Open/Closed Signs

Flip sign on front door side-glass to 'Open'.

[edit] Copier/Fax

  • Turn on copier; switch is on the back left hand side.
  • Make sure the paper trays have plenty of paper; the paper will be located under the copier.

The fax machine is a Canon. The cost of sending is $2.00 per page and to receive a fax the cost is $1.00 per page. To send a fax outside the U.S., the cost will be $6.00 per page.

To send a fax, place paper face down. Dial the desired number then PRESS THE GREEN BUTTON. If you are sending a fax to a library location, use the speed dial buttons. If the fax machine runs out of toner, let the manager know ASAP. The fax log is kept beside the fax machine and each time you send a fax, make sure you write all information on this log.

[edit] Making A Copy

  • Raise the white lid toward the ceiling.
  • Place the edge of the item to be copied with the print side down. The top of your page will be directed towards the bulletin board.
  • Close the copier lid.
  • After checking to make certain that the desired number of copies is set and checking the copy size, you are ready to PRESS THE GREEN BUTTON. Copies will come out in the tray to the left of the machine.
  • If multiple copies are desired, push the number needed on the number pad. Then PRESS THE GREEN BUTTON. Copies are .10 cents each, which are paid in the machine.
  • PAPER is kept under the copier.
  • Record meter reading every morning. The reading is found on the right side of the machine in the side compartment. Record the number on the meter reading paper, which is kept in the cabinet under the copier. If there are any problems with the copier, see the manager. Write down the problems and any details on the desk calendar.
  • When entering the copier money into the circulation computers, Type in “money, money south webster”. At the “patron name lookup,” screen click on OK.

[edit] Book Drop

  • The book drop is located outside on the sidewalk near the entrance door.
  • It is to be emptied at opening and one hour before closing.
  • The bookdrop opens by code instead of a key
  • The code is: press the 2 and 4 button at the same time then press the 3, turn the lock clockwise then turn the handle to close the bookdrop shut the door turn the handle and turn the lock counter clockwise.

[edit] Closing Procedures

[edit] Computer/Printers

PAC

  • Push power button on left hand side of monitor.

Internet Computers

  • Computer will become in-active 15 minutes prior to closing. Bring up Control panel on bottom of circ computers. Click on computers individually, then push shut down.


Circulation Computers

  • Bring up Control panel on bottom of either of the circ computers. Click on staff computers, then push shut down.

Office Computer

  • Close out all windows.
  • Go to START button and go to SHUTDOWN.
  • Be sure to turn off monitor the cpu will turn itself off.
  • The off switch is the button on the bottom right hand side of the monitor.

[edit] Copier

  • Turn copier off at night with switch located on the right side towards the back.
  • Empty the copier by using copier key kept in key box. Insert key into the silver keyhole on the front of the copier. Turn key to the left until handle pops out. Remove key and return to key box. Turn the handle counter clockwise until the door opens. Empty the coins by pulling out the gray coin box.
  • Set coin box on top of copier and leave vending unit open overnight.

[edit] Lights

  • At closing, make sure all patrons are out of the building.
  • Turn off lights in office and in library (switches are by the doors).
  • Make sure thermostat is set at 68 for heating and 72 for air conditioning. (Thermostat is located on left wall by door to restrooms)

[edit] Doors

  • Check and make sure doors to restrooms, office, and side door by stacks are securely closed.
  • To lock front door – Insert small hex-wrench (in key box) into hole on door panic bar and turn left. Panic bar will release. Remove key and replace key back in money drawer.
  • Clock Out
  • After exiting the building, push door closed securely, pull handle on door to make sure door is closed and locked.

[edit] Book Drop

  • Books should be taken from Book Drop one hour prior to closing.
  • Unlock Book Drop and remove books, remember to check for books that may have fallen behind cart.
  • Re-lock drop box and bring books inside.

[edit] Bank Procedures

  • Take to Citizens Bank across from post office.
  • Make the bank deposit in the morning (if possible) around 9:00 a.m. Bank hours vary, so check bank scheduled hours on circulation desk. No deposit is taken to the bank on Wednesday.

[edit] Mail

  • The mail is located at the Post Office across from the bank, the box * is 679 and the key is in the key box in the office.
  • We need to check this when we take the deposit to the bank.

[edit] Key Box Location

Inside the office under the cabinets

[edit] Key Box Guide

  • Post Office Box (#679)
  • Copier Coin Box and Copier Key
  • Historical Society large filing cabinet
  • Fire alarm and pulls
  • Bathroom paper dispensers
  • Flag pole
  • Cabinets
  • Air Conditioner Locks

[edit] Phones/Voicemail

To check morning messages:

  • Lift the handset of the telephone
  • Press the messages button and follow the instructions.
  • The PIN number for South Webster is: 2122

[edit] Location of Supplies

Supply Location
Computer Related
Check out printer paper Second circ. desk drawer or in staff supply closet
Troubleshooting manual In cabinet under the fax machine
Emergency check out Server down on computer or kept in the master copy folder in the cabinet under the fax machine.
Office/Desk Related
Library cards Top circ. desk drawer or far right cabinet in office
Barcode tape dispenser Top office cabinet on left hand side in office
Barcode tape replacement Top office cabinet on left hand side in office
Scotch tape dispenser On circ desk or office desk
Scotch tape replacement supply closet in office
Stapler On circ desk
Replacement staples Top drawer of circ desk/supply closet in office
Paper clips Top drawer of circ desk/supply closet in office
Rubber stamps In the supply closet on shelf
Stamp pad In the supply closet on shelf
Banking supplies Top and middle circ. desk drawer
Patron Applications On a clipboard in the bottom circ desk drawer
Telephone book In the circ desk middle drawer
Door closure keys Key box next to light switches in office
Book jackets Contact Technical Services
Correction tape/White-out Top drawer of circ desk
Adding machine Top drawer of circ desk
Hold shelf (to be called) Beside phone on circ desk
Hold shelf (already called) Behind circ desk
Photocopier
Photocopier keys Key Box
Extra photocopier paper Shelves under copier/supply closet in office
Toner Supply closet in office
Fax Machine
Blank fax request sheets Master copy folder
Fax cover sheets Master copy folder
Fax log book Under fax machine
Miscellaneous
Sand & Snow Shovel In closet off of the break room
Cleaning supplies Housekeeping closet
Toilet paper Housekeeping closet
Paper towels Housekeeping closet
Miscellaneous keys Key box next to light switches
P. P. Library Handbook File #2- middle drawer

[edit] Emergency Maintenance

Call Maintenance - 10522

Tami Cell - (740) 285-0405

Retrieved from "http://mail.yourppl.org/wiki/index.php?title=South_Webster_Branch_Manual&oldid=2079"
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