Mobile Services Branch Manual

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(Created page with "== Opening Procedures == === Mobile Services Office Computers === <ol> Turn on computers from the main screen and the central processing unit (cpu). Username for all Mobile S...")
 
 
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{{Draft}}<br />
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[[Category:Branch_Manuals]]
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[[File:new_bookmobile.jpeg|300px|thumb|right|Bookmobile]]
 
== Opening Procedures ==
 
== Opening Procedures ==
  
 
=== Mobile Services Office Computers ===
 
=== Mobile Services Office Computers ===
 
<ol>
 
<ol>
−
Turn on computers from the main screen and the central processing unit (cpu).
+
<li>Turn on computers from the main screen and the central processing unit (cpu).</li>
−
Username for all Mobile Services Office Computers is ‘county’
+
<li>Username for all Mobile Services Office Computers is ‘county’</li>
−
Password for computer 12080 (found on front of cpu) at the Homebound desk is ‘xxxxx’
+
<li>Password for computer 12080 (found on front of cpu) at the Homebound desk is ‘xxxxx’</li>
−
Password for computer 12078 (found on front of cpu) at the Homebound desk is ‘xxxxx’
+
<li>Password for computer 12078 (found on front of cpu) at the Homebound desk is ‘xxxxx’</li>
−
Password for computer at Bookmobile’s work station is ‘xxxxx’
+
<li>Password for computer at Bookmobile’s work station is ‘xxxxx’</li>
−
+
</ol>
 +
 
 
=== Bookmobile Laptop Computers ===
 
=== Bookmobile Laptop Computers ===
 
<ol>  
 
<ol>  
Line 15: Line 19:
 
</ol>
 
</ol>
  
−
=== Copier Procedures ===
+
== Copier Procedures ==
 
<ol>
 
<ol>
 
<li>Turn on copier only when using the machine by pressing the On/Off button.</li>
 
<li>Turn on copier only when using the machine by pressing the On/Off button.</li>
Line 25: Line 29:
 
</ol>
 
</ol>
  
−
=== Daily Procedures List ===
+
== Daily Procedures List ==
 +
<ol>
 
<li>The daily duty list is a checklist or reminder of specific jobs that need completed each day.  These are kept on the clipboards next to the Homebound computer #12080, in black tray by fax machine, on Bill’s desk, and in tray on Annie’s desk.</li>
 
<li>The daily duty list is a checklist or reminder of specific jobs that need completed each day.  These are kept on the clipboards next to the Homebound computer #12080, in black tray by fax machine, on Bill’s desk, and in tray on Annie’s desk.</li>
 
<li>A new form is used daily, with the previous day’s form being placed on the manager’s desk.</li>
 
<li>A new form is used daily, with the previous day’s form being placed on the manager’s desk.</li>
Line 31: Line 36:
 
</ol>
 
</ol>
  
−
=== Voice Mail ===
+
== Voice Mail ==
 
<ol>
 
<ol>
 
<li>To check voice mail:</li>
 
<li>To check voice mail:</li>
Line 40: Line 45:
 
<li>Press PLAY by pressing the gray button under screen</li>
 
<li>Press PLAY by pressing the gray button under screen</li>
 
</ol>  
 
</ol>  
−
Fax
+
 
−
+
== Fax ==
−
A.                The fax machine is a ‘hp officejet 6110xi’.
+
<ol>
−
B.                To send a fax, place paper face up on top tray of fax machine
+
<li>The fax machine is a ‘hp officejet 6110xi’.</li>
−
C.                 To place an outside phone call, press the 7 key, and then dial the number.  If you are sending a fax to another library location, use the speed dial buttons according to their labels.  If the fax machine runs out of toner, let the manager know ASAP.  
+
<li>To send a fax, place paper face up on top tray of fax machine.</li>
−
D.                The fax log is kept in the smoke colored tray next to the fax machine.  Make sure you write all information on this log, also each long distance phone call that is made, you need to log the information here.
+
<li>To place an outside phone call, press the 7 key, and then dial the number.  If you are sending a fax to another library location, use the speed dial buttons according to their labels.  If the fax machine runs out of toner, let the manager know ASAP.</li>
−
+
<li>The fax log is kept in the smoke colored tray next to the fax machine.  Make sure you write all information on this log, also each long distance phone call that is made, you need to log the information here.</li>
−
Mail
+
</ol>
−
+
 
−
A.                Take mail down to the mail room
+
== Mail ==
−
B.                Place postage on mail from the stamp machine
+
<ol>
−
1.      Press enter key on stamp machine and see what the current meter rate is
+
<li>Take mail down to the mail room</li>
−
2.      If your piece of mail is a regular envelope and not excessively full, it should go for $.37.  Just feed the piece of mail through the machine.  If you are unsure, follow these steps:
+
<li>Place postage on mail from the stamp machine</li>
−
a. place mail on scale
+
<li>Press enter key on stamp machine and see what the current meter rate is</li>
−
b.      choose ‘1st Class Single Piece’ (rate will appear in the upper right hand corner
+
</ol>
−
c. press ‘Meter Set’ (this will change the meter rate on stamp machine)
+
 
−
d.      feed the piece of mail through the machine
+
If your piece of mail is a regular envelope and not excessively full, it should go for $.37.  Just feed the piece of mail through the machine.  If you are unsure, follow these steps:
−
3.      If you are mailing a package, follow the instructions at the stamp machine
+
<ul>
−
C.                Place mail in mail box located by lockers
+
<li>place mail on scale</li>
−
+
<li>choose ‘1st Class Single Piece’ (rate will appear in the upper right hand corner</li>
−
Rounds
+
<li>press ‘Meter Set’ (this will change the meter rate on stamp machine)</li>
 +
<li>feed the piece of mail through the machine</li>
 +
</ul>
 +
 
 +
If you are mailing a package, follow the instructions at the stamp machine and place mail in mail box located by lockers.
 +
 
 +
== Rounds ==
 +
<ol>
 +
<li>Place items in crates by door to Mobile Services Office</li>
 +
<li>Some time around 4-4:30 each day, take Main’s rounds to YS to be checked in and sorted.</li>
 +
</ol>
 +
 
 +
== Locations of Supplies ==
 
   
 
   
−
A.                Place items in crates by door to Mobile Services Office
+
 
−
B.                Some time around 4-4:30 each day, take Main’s rounds to YS to be checked in and sorted.
+
<table width="65%" border="0" cellspacing="2" cellpadding="2">
−
Location of Supplies
+
  <tr>
−
+
    <td width="33%">'''Supply'''</td>
−
Supply                                     Location 1                               Location 2
+
    <td width="33%">'''Location 1'''</td>
−
+
    <td width="33%">'''Location 2'''</td>
−
Computer Related
+
  </tr>
−
+
  <tr>
−
Patron bar codes              2nd drawer of filing cabinet
+
    <td>Patron Barcodes</td>
−
Item bar codes                        2nd drawer of filing cabinet
+
    <td>2nd drawer of filing cabinet</td>
−
Emergency Check Out             2nd drawer of filing cabinet
+
    <td>&nbsp;</td>
−
+
  </tr>
−
Office/Desk Related
+
  <tr>
−
+
    <td>Item Barcodes</td>
−
Library cards                            top drawer of shelf at CO
+
    <td>2nd drawer of filing cabinet</td>
−
Scotch tape dispenser                      top of most desks                   2nd shelf at CO workstation
+
    <td>&nbsp;</td>
−
Scotch tape replacement            2nd drawer at HB desk                 Supply closet in basement
+
  </tr>
−
Stapler                                     next to HB phone                     2nd shelf at CO workstation
+
  <tr>
−
Replacement staples              2nd drawer at HB desk                 white container at CO
+
    <td>Emergency Check Out</td>
−
Paper clips                              2nd drawer at HB desk                 white container at CO
+
    <td>2nd drawer of filing cabinet</td>
−
Rubber stamps                        discard stamp container (CO)   
+
    <td>&nbsp;</td>
−
Stamp pad                                discard stamp container (CO)
+
  </tr>
−
Patron Applications                 2nd shelf in MS Office
+
  <tr>
−
Telephone book                under phone at HB desk
+
    <td>Library Cards</td>
−
Book jackets                            1st shelf of big filing cabinet
+
    <td>top drawer of shelf at CO</td>
−
Filament tape dispenser            1st shelf of big filing cabinet
+
    <td>&nbsp;</td>
−
Replacement filament tape            Catalog department
+
  </tr>
−
Long distance / Fax Log           drawer next to fax machine
+
  <tr>
−
Correction tape / White-out            top of almost every desk
+
    <td>Scotch Tape Dispenser</td>
−
Library cards already made           box on pass. side of bus
+
    <td>top of most desks</td>
−
Hold shelf for Bookmobile           top shelf next to Annie’s desk   
+
    <td>2nd shelf at CO workstation</td>
−
Hold shelf for Homebound           enclosed cabinet at HB desk
+
  </tr>
−
Blank reserve slips                  file drawer at HB desk
+
  <tr>
−
Completed Request Forms           file drawer at HB desk
+
    <td>Scotch Tape Replacement</td>
−
+
    <td>2nd drawer of Homebound desk</td>
−
Photocopier
+
    <td>Supply closet in basement</td>
−
+
  </tr>
−
Copy paper                              shelf next to copier               supply closet in basement
+
  <tr>
−
Toner                                       bottom shelf of copier
+
    <td>Stapler</td>
−
+
    <td>next to HB phone</td>
−
Fax Machine
+
    <td>2nd shelf at CO workstation</td>
−
+
  </tr>
−
Fax Cover Sheets             Paul’s Folder (L:Drive)
+
  <tr>
−
Fax Log Book                         tray next to fax machine
+
    <td>Replacement Staples</td>
−
+
    <td>2nd drawer at HB desk</td>
−
Miscellaneous
+
    <td>white container at CO</td>
−
+
  </tr>
−
Cleaning supplies                       cabinet under HB computer
+
  <tr>
−
CRV keys                               top drawer at HB desk
+
    <td>Paper Clips</td>
−
Bookmobile keys                 top drawer at HB desk
+
    <td>2nd drawer at HB desk</td>
−
Elevator key                             top drawer at HB desk
+
    <td>white container at CO</td>
−
Emergency Exit key (orange)           top drawer at HB desk
+
  </tr>
−
Security cabinet key (pink)           top drawer at HB desk
+
  <tr>
−
PPL Handbook
+
    <td>Rubber Stamps</td>
−
Branch Manual
+
    <td>discard stamp container (CO)</td>
−
+
    <td>&nbsp;</td>
−
+
   </tr>
−
Closing
+
  <tr>
−
+
    <td>Stamp Pad</td>
−
Mobile Services Office Computers
+
    <td>discard stamp container (CO)</td>
−
+
    <td>&nbsp;</td>
−
A.                Click on START button at the bottom left hand side of screen.  Choose SHUT DOWN option and press OK.
+
  </tr>
−
B.                Wait until box pops up saying that it is okay to turn computer off.
+
  <tr>
−
C.                Turn off monitor
+
    <td>Patron Applications</td>
−
D.                Turn off computer
+
    <td> 2nd shelf in MS Office</td>
−
+
    <td>&nbsp;</td>
−
Bookmobile Laptop Computers
+
  </tr>
−
+
  <tr>
−
A.                Click on START button at the bottom left hand side of screen.  Choose SHUT DOWN option and press OK.
+
    <td>Telephone Book</td>
−
B.                Wait until screen goes blank and the computer has shut off.
+
    <td>under phone at HB desk</td>
−
C.                Close lid to computer when it shuts down.
+
    <td>&nbsp;</td>
−
+
  </tr>
−
Mobile Services Maintenance Numbers
+
  <tr>
−
+
    <td>Book Jackets</td>
−
Whitmore’s Garage                        493-4070 or 353-5535 (cell)
+
    <td>1st shelf of big filing cabinet</td>
−
Tri State Security                                    354-2990
+
    <td>&nbsp;</td>
−
Steve’s Lock and Key                                  353-3312
+
  </tr>
−
Harold Aeh Heating & Air Cond.  776-6140
+
  <tr>
−
Gahm’s Wrecker Service            259-5555
+
    <td>Filament Tape Dispenser</td>
−
+
    <td>1st shelf of big filing cabinet</td>
−
Location of Keys
+
    <td>&nbsp;</td>
 +
  </tr>
 +
  <tr>
 +
    <td>Replacement Filament Tape</td>
 +
    <td>Catalog department</td>
 +
    <td>&nbsp;</td>
 +
  </tr>
 +
  <tr>
 +
    <td>Long Distance/Fax Log</td>
 +
    <td>drawer next to fax machine</td>
 +
    <td>&nbsp;</td>
 +
  </tr>
 +
  <tr>
 +
    <td>Correction Tape/White Out</td>
 +
    <td>top of almost every desk</td>
 +
    <td>&nbsp;</td>
 +
  </tr>
 +
  <tr>
 +
    <td>Library cards already made</td>
 +
    <td>box on pass. side of bus</td>
 +
    <td>&nbsp;</td>
 +
  </tr>
 +
  <tr>
 +
    <td>Hold shelf for Bookmobile</td>
 +
    <td>top shelf next to Annie’s desk</td>
 +
    <td>&nbsp;</td>
 +
  </tr>
 +
   <tr>
 +
    <td>Hold shelf for Homebound</td>
 +
    <td>enclosed cabinet at HB desk</td>
 +
    <td>&nbsp;</td>
 +
  </tr>
 +
  <tr>
 +
    <td>Blank Reserve Slips</td>
 +
    <td>file drawer at HB desk</td>
 +
    <td>&nbsp;</td>
 +
  </tr>
 +
  <tr>
 +
    <td>Completed Request Forms</td>
 +
    <td>file drawer at HB desk</td>
 +
    <td>&nbsp;</td>
 +
  </tr>
 +
  <tr>
 +
    <td>Copy Paper</td>
 +
    <td>shelf next to copier</td>
 +
    <td>supply closet in basement</td>
 +
  </tr>
 +
  <tr>
 +
    <td>Toner</td>
 +
    <td>bottom shelf of copier</td>
 +
    <td>&nbsp;</td>
 +
  </tr>
 +
  <tr>
 +
    <td>Fax Cover Sheets</td>
 +
    <td>Paul’s Folder (L:Drive)</td>
 +
    <td>&nbsp;</td>
 +
  </tr>
 +
  <tr>
 +
    <td>Fax Log Book</td>
 +
    <td>tray next to fax machine</td>
 +
    <td>&nbsp;</td>
 +
  </tr>
 +
  <tr>
 +
    <td>Cleaning supplies</td>
 +
    <td>cabinet under HB computer</td>
 +
    <td>&nbsp;</td>
 +
  </tr>
 +
  <tr>
 +
    <td>CRV keys</td>
 +
    <td>top drawer at HB desk</td>
 +
    <td>&nbsp;</td>
 +
  </tr>
 +
  <tr>
 +
    <td>Bookmobile keys</td>
 +
    <td>top drawer at HB desk</td>
 +
    <td>&nbsp;</td>
 +
  </tr>
 +
  <tr>
 +
    <td>Elevator key</td>
 +
    <td>top drawer at HB desk</td>
 +
    <td>&nbsp;</td>
 +
  </tr>
 +
  <tr>
 +
    <td>Emergency Exit key (orange)</td>
 +
    <td>top drawer at HB desk</td>
 +
    <td>&nbsp;</td>
 +
  </tr>
 +
  <tr>
 +
    <td>Security cabinet key (pink)</td>
 +
    <td>top drawer at HB desk</td>
 +
    <td>&nbsp;</td>
 +
  </tr>
 +
  <tr>
 +
    <td>PPL Handbook</td>
 +
    <td>&nbsp;</td>
 +
    <td>&nbsp;</td>
 +
  </tr>
 +
  <tr>
 +
    <td>Branch Manual</td>
 +
    <td>&nbsp;</td>
 +
    <td>&nbsp;</td>
 +
  </tr>
 +
</table>
 +
<br />
 +
 
 +
== Closing ==
 +
 
 +
=== Mobile Services Office Computers ===
 +
<ol>
 +
<li>Click on START button at the bottom left hand side of screen.  Choose SHUT DOWN option and press OK.</li>
 +
<li>Wait until box pops up saying that it is okay to turn computer off.</li>
 +
<li>Turn off monitor</li>
 +
<li>Turn off computer</li>
 +
</ol>
 +
 
 +
=== Bookmobile Laptop Computers ===
 +
<ol>
 +
<li>Click on START button at the bottom left hand side of screen.  Choose SHUT DOWN option and press OK.</li>
 +
<li>Wait until screen goes blank and the computer has shut off.</li>
 +
<li>Close lid to computer when it shuts down.</li>
 +
</ol>
 +
 
 +
=== Mobile Services Maintenance Numbers ===
 +
<ol>
 +
<li>Whitmore’s Garage                        493-4070 or 353-5535 (cell)</li>
 +
<li>Tri State Security                                    354-2990</li>
 +
<li>Steve’s Lock and Key                                  353-3312</li>
 +
<li>Harold Aeh Heating & Air Cond.  776-6140</li>
 +
<li>Gahm’s Wrecker Service            259-5555</li>
 +
</ol>
 +
 
 +
=== Location of Keys ===
 
   
 
   
 
CRV                on red key chain in top drawer at Mobile Services Desk
 
CRV                on red key chain in top drawer at Mobile Services Desk

Latest revision as of 11:26, 15 November 2012

Under construction icon-blue.png
This page is currently a draft.
Material may not yet be complete, information may presently be omitted, and certain parts of the content may be subject to radical, rapid alteration.

Bookmobile

Contents

[edit] Opening Procedures

[edit] Mobile Services Office Computers

  1. Turn on computers from the main screen and the central processing unit (cpu).
  2. Username for all Mobile Services Office Computers is ‘county’
  3. Password for computer 12080 (found on front of cpu) at the Homebound desk is ‘xxxxx’
  4. Password for computer 12078 (found on front of cpu) at the Homebound desk is ‘xxxxx’
  5. Password for computer at Bookmobile’s work station is ‘xxxxx’

[edit] Bookmobile Laptop Computers

  1. Make sure laptops are plugged into the power supply cord and that the scanner is plugged into the laptops.
  2. Turn on laptops by pressing the gray button above the keyboard of the computer.

[edit] Copier Procedures

  1. Turn on copier only when using the machine by pressing the On/Off button.
  2. Place original face down on screen
  3. Make sure that there is paper in copier. Tray 1 is for letter (8 ½ X 11) paper and Tray 2 is for legal (8 ½ X 14) paper. If copying something other than these paper sizes, remove legal paper, place correct size paper in tray and change paper size indicator by turning the dial to the desired size of paper. When finished return machine to same settings as before you started.
  4. Turn copier off when finished by pressing the On/Off button again.
  5. If there are any problems with the copier, see the manager or call Canon at 1-800-826-9758. Tell them the problem and the copier Serial Number MPG43033 and the copier is an ‘image RUNNER 2200’. Write down the details on manager’s desk calendar.

[edit] Daily Procedures List

  1. The daily duty list is a checklist or reminder of specific jobs that need completed each day. These are kept on the clipboards next to the Homebound computer #12080, in black tray by fax machine, on Bill’s desk, and in tray on Annie’s desk.
  2. A new form is used daily, with the previous day’s form being placed on the manager’s desk.
  3. When tasks are completed, initial and proceed to the next task. If unable to complete a task, please make a notation in COMMENTS section.

[edit] Voice Mail

  1. To check voice mail:
  2. Press ‘Feature’ button on phone
  3. Enter numbers ‘9-8-1’
  4. Enter password ‘x-x-x-x’
  5. Press OK by pressing the gray button under screen
  6. Press PLAY by pressing the gray button under screen

[edit] Fax

  1. The fax machine is a ‘hp officejet 6110xi’.
  2. To send a fax, place paper face up on top tray of fax machine.
  3. To place an outside phone call, press the 7 key, and then dial the number. If you are sending a fax to another library location, use the speed dial buttons according to their labels. If the fax machine runs out of toner, let the manager know ASAP.
  4. The fax log is kept in the smoke colored tray next to the fax machine. Make sure you write all information on this log, also each long distance phone call that is made, you need to log the information here.

[edit] Mail

  1. Take mail down to the mail room
  2. Place postage on mail from the stamp machine
  3. Press enter key on stamp machine and see what the current meter rate is

If your piece of mail is a regular envelope and not excessively full, it should go for $.37. Just feed the piece of mail through the machine. If you are unsure, follow these steps:

  • place mail on scale
  • choose ‘1st Class Single Piece’ (rate will appear in the upper right hand corner
  • press ‘Meter Set’ (this will change the meter rate on stamp machine)
  • feed the piece of mail through the machine

If you are mailing a package, follow the instructions at the stamp machine and place mail in mail box located by lockers.

[edit] Rounds

  1. Place items in crates by door to Mobile Services Office
  2. Some time around 4-4:30 each day, take Main’s rounds to YS to be checked in and sorted.

[edit] Locations of Supplies

Supply Location 1 Location 2
Patron Barcodes 2nd drawer of filing cabinet  
Item Barcodes 2nd drawer of filing cabinet  
Emergency Check Out 2nd drawer of filing cabinet  
Library Cards top drawer of shelf at CO  
Scotch Tape Dispenser top of most desks 2nd shelf at CO workstation
Scotch Tape Replacement 2nd drawer of Homebound desk Supply closet in basement
Stapler next to HB phone 2nd shelf at CO workstation
Replacement Staples 2nd drawer at HB desk white container at CO
Paper Clips 2nd drawer at HB desk white container at CO
Rubber Stamps discard stamp container (CO)  
Stamp Pad discard stamp container (CO)  
Patron Applications 2nd shelf in MS Office  
Telephone Book under phone at HB desk  
Book Jackets 1st shelf of big filing cabinet  
Filament Tape Dispenser 1st shelf of big filing cabinet  
Replacement Filament Tape Catalog department  
Long Distance/Fax Log drawer next to fax machine  
Correction Tape/White Out top of almost every desk  
Library cards already made box on pass. side of bus  
Hold shelf for Bookmobile top shelf next to Annie’s desk  
Hold shelf for Homebound enclosed cabinet at HB desk  
Blank Reserve Slips file drawer at HB desk  
Completed Request Forms file drawer at HB desk  
Copy Paper shelf next to copier supply closet in basement
Toner bottom shelf of copier  
Fax Cover Sheets Paul’s Folder (L:Drive)  
Fax Log Book tray next to fax machine  
Cleaning supplies cabinet under HB computer  
CRV keys top drawer at HB desk  
Bookmobile keys top drawer at HB desk  
Elevator key top drawer at HB desk  
Emergency Exit key (orange) top drawer at HB desk  
Security cabinet key (pink) top drawer at HB desk  
PPL Handbook    
Branch Manual    


[edit] Closing

[edit] Mobile Services Office Computers

  1. Click on START button at the bottom left hand side of screen. Choose SHUT DOWN option and press OK.
  2. Wait until box pops up saying that it is okay to turn computer off.
  3. Turn off monitor
  4. Turn off computer

[edit] Bookmobile Laptop Computers

  1. Click on START button at the bottom left hand side of screen. Choose SHUT DOWN option and press OK.
  2. Wait until screen goes blank and the computer has shut off.
  3. Close lid to computer when it shuts down.

[edit] Mobile Services Maintenance Numbers

  1. Whitmore’s Garage 493-4070 or 353-5535 (cell)
  2. Tri State Security 354-2990
  3. Steve’s Lock and Key 353-3312
  4. Harold Aeh Heating & Air Cond. 776-6140
  5. Gahm’s Wrecker Service 259-5555

[edit] Location of Keys

CRV on red key chain in top drawer at Mobile Services Desk Bookmobile in top drawer of Paul’s desk Elevator on white tab ring in top drawer at Mobile Services Desk Alarm Box on orange key chain in top drawer at Mobile Services Desk

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