Lucasville Branch Manual

Opening Procedures

After entering building, by the front entrance door, security code must be entered to disarm building alarm within 45 seconds. The box is located to the right of main entrance door, beside bulletin board, foyer area.
Turn on foyer light. Switch is located under the bulletin board in foyer. Turn lights on in public restrooms. Switches are located on left side of door inside women’s restroom and right side in men’s restroom. Unlock second entrance door with key.
Turn on light switches, for the building, located on the wall at the entrance of the circulation area. Turn on light switch to break-room/office area located on the left, behind microwave oven.
Turn on office computer by pressing MASTER key on Interex drive, located under the 970Cxi printer. Switch on office monitor. Enter username: lubranch and password: xxxxx.
Turn on light in supply room, located left of the supply room door, above first shelf.
Turn on child and PAC computers, both located to the right of the break-room/office area. Child computer username: child. PAC, must enter xxxxx then ctrl/alt/delete, then enter username: pac and the password is: xxxxx.
Print out DAILY DEPOSIT report, from the previous day. Go to START> PROGRAMS, click on LS REPORTS. Gray screen will appear, click on FILE>OPEN>DETAILED FINE TRANSACTIONS RPT. Next screen USER ID (name), PASSWORD (personal work password)>OK. Next window, click on LUCASVILLE. Next window, STARTING DATE AND TIME will be the previous day, time is set at 08:00:00am. Next window, STOP DATE AND TIME, will be present date, and time is set at 08:00:00am. Next window, click on PAYMENT/DATE/TIME, then OK. Document on screen, go to FILE>PRINT, then X when completed.
Count out money from orange COPY MONEY box, at front desk. Go to either circ computer to enter amount. Click on CIRC and bring up circ window. In PATRON TRANSACTIONS/F4 box, type in MONEY. Enter copy money total in CHARGES as CP and print receipt. Complete morning bank deposit from LS RPT, identifying FINES, COPIES, LOST, AGENCY, listing them on bottom of report and initialing after completed. Lucasville uses a purple pen, found in front desk drawer. Deposit amounts are then entered on bank deposit slip and hard copy located in top right desk drawer, office desk.
Enter amounts in Branch Bank Deposits on “L” drive. After opening, if clerk and manager are working, one person takes deposit to 5th Third Bank (drive thru) in Lucasville, located next to Speedway. Pick up mail at Post Office, using key #28, which is for PO box #744. Post Office is located on Robert Lucas Road, near McKinley Funeral Home and Dollar General Store. Deposit and PO are not required on Saturdays.
Turn on GATES Internet computers and monitors (4), located on the west wall of the building. Press CTRL/ALT/DEL, enter user name: ALL.
COPIER>Place gray coin overflow box inside, close and lock door. Check paper drawer fill if needed, paper located in bottom section of copier. Open bottom part of copier, enter copy count number on clipboard sheet located in that section, date and initial. Turn copier on, switch located left side corner, facing exit door. Return copier keys to circ desk drawer.
BOOKDROP> Retrieve books and 2 newspapers from book drop, using key #12 or #21 which are located in master key box, under coat rack. The Cincinnati Enquirer and The Portsmouth Daily Times should be in the book drop daily.
At 9:00am change CLOSED sign to OPEN on right hand side of front door. Unlock front door with allen wrench which should be located at front circ desk in black tray, near telephone.

Book Drop

Emptied twice per day: morning before opening and evening 1 hour before closing.

The Key Box

Located in office/break room area, under coat rack. Keys are numbered and master list is also located in box.

Panic Button

Located under counter section, near circ #1. Used for EXTREME emergencies only. Once the panic button is pressed, the alarm is answered by Tri-State Security. Tri-State Security will contact law enforcement. If the panic button is pressed by mistake, call Tri-State Security (phone # listed on emergency call list and front desk frequent number catalog) to clarify the mistake. May have to give Tri-State Security proper code. Code #’s are located in breaker box room off of office, through the first door, on the right, underneath paper with drawing, and above the Tri-State white box. Panic button is tested on the first day of every month. A call is made to Tri-State Security, they test the button, and return call to verify panic button is working. The code must then be reset by entering the code numbers into the alarm box, located in the entrance foyer.

Emergency Exit Doors

Emergency exit doors are located on the north side of the building, in the children’s area and on the east side of the meeting room.

Heating and Air

Three thermostats control the building heating and air. One is located in the meeting room, left side of entrance door. A second is located in the children’s area, to the left of the emergency exit door. A third is located above the copier. The meeting room thermostat requires a small key to open. The key is located in the money drawer of the front desk, circ area. The other two building thermostats can be adjusted for summer and winter temperatures. Summer should be set at 72, winter at 68.

Lucasville Key Box

***Key ring with keys for key box, book drop and post office box is located in top drawer, office desk.

Break room
Sprinkler valve & mechanical room
Flag pole
Storage closet in meeting room
Women’s restroom
Fire extinguishers
Electrical panel box
Janitor’s closet
Furnace room
Exit alarm box
Extra copier keys
Book drop key
Copier key (at front desk)
Double doors in meeting room
Electrical room
Shelving room
Metal file cabinet
Book drop
Electric room (in door)
Key box
Book drop
Thermostat
N/A
Post Office, Box 744
Paper towel box
Back water spigot
N/A
Post Office, Box 744
N/A
Money drawer

Locations of Supplies

Circulation Supplies

Patron applications-between circ computers & supply closet, right side,4th shelf.
Library cards-between circ computers & supply closet, right side, 4th shelf.
Teacher’s cards-circ desk, top file drawer, folder marked Teacher’s cards.
Emergency check-out sheets-circ desk, bottom file drawer.
Routing slips-between circ computers & supply closet, right side, 4th shelf.
Holds slips-between circ computers & supply closet, right side, 4th shelf.
Damaged Item slips-between circ computers & supply closet, right side, 4th shelf.
Recall slips-between circ computers & supply closet, right side, 4th shelf.

Computer Related

Receipt printer tape-supply closet, right side, 1st shelf.
Receipt printer ribbon-supply closet, right side, 4th shelf.
HP 4050 printer cartridge-supply closet, right side, 3rd shelf.
HP Deskjet 970Cxi printer cartridges-supply closet, right side 4th shelf.
Computer paper-supply closet, left side, 1st and 2nd shelves. Meeting room closet.
Headphones for Internet and Child computers-supply closet, left side, 3rd shelf.
Dustoff-supply closet, right side, 5th shelf.

Desk/Office Related

Stamp pads-long table in office area.
Roll-on stamp pad inker-supply closet, 4th shelf.
Rubber stamps-long table in office area.
Banking supplies-top file drawer, right side office desk.
Extra bank deposit books-supply closet, left side, 4th shelf.
Coin wrappers-drawer at front circ desk & supply closet, left side, 4th shelf.
Telephone books-front desk, office desk, & bottom shelf left of front desk.
City directory/Dickman Criss-Cross-bottom shelf left of front desk.
Door close/open key-allen wrench, black tray next to telephone.
Scotch tape-2 dispensers, circ area. Extras, right side, supply closet, 4th shelf.
White Out-front desk & right side, supply closet, 4th shelf.
Staplers-(2) front circ area.
Staples-supply closet, right side, 4th shelf.
Paper clips-supply closet, right side, 4th shelf.
Ink pens/pencils-supply closet, right side, 4th shelf.
Glue-supply closet, with craft supplies, left side, 1st shelf.
Book jackets-supply closet, right side, 2nd & 3rd shelves.
Filament tape-long table in office area, dispenser; supply closet, right side, 4th shelf.
3M wide clear book tape-long table, office area; supply closet, right side, 4th shelf.

Fax Machine and Copier

Fax paper-supply closet, left side 2nd & 3rd shelves.
Fax print cartridge-supply closet, right side, 2nd shelf.
Fax cleaning kit-supply closet, right side, 2nd shelf.
Fax manual-right side of Fax machine.
Fax cover sheets-front desk file cabinet.
Fax log book-left of fax machine.
Copier keys-front desk drawer.
Meter reading sheets-master copy file, front desk file cabinet.
Copier paper-supply closet, left side, 2nd & 3rd shelves; meeting room closet.
Toner-supply closet, right side, 2nd shelf.

Miscellaneous

Video/audio/dvd/cd cases-supply closet, right side, 1st shelf.
Music CD list-“L drive”, LU Branch
Movie DVD list-“L drive”, LU Branch
Hold shelf-located left of front circ desk, 2nd shelf.
Cleaning supplies-janitorial closet & under sink in office area.
Toilet paper-janitorial closet
Paper towels-janitorial closet
Keys-key box located in office/break room area, on wall, below coat rack.
PPL Library Manual-front desk area, left, on bottom shelf.
LU Branch Manual-front desk area, left, on bottom shelf.

Miscellaneous for Copier, Fax, Printers

Book Mark 21 Xerox Copy Machine- Dry ink cartridge/toner is included in maintenance contract. Call Xerox. Phone numbers are listed in card catalog, front circ desk, near telephone. Send old cartridge back to Xerox in box provided. Copy cartridge, Xerox must replace. Call Xerox for service & installation. Any problems while dealing with 1-800 number, call the local sales office, 354-7740, Mary Arnzen, Sales Rep.
Xerox Document Work Center 545 Fax-Toner, call Xerox for replacements. Do not have to send anything back to Xerox.
HP 4050 Ink Jet printer-Call Becky or James. Old cartridge is to be returned to IT with ALL contents intact, in new cartridge box, after new cartridge is installed.
HP DeskJet 970Cxi color printer-Black and color ink cartridges, put on supply list.

Lucasville Emergency Maintenance List

Water shut off valve: in mechanical room (through both doors, rear of break room.
HVAC: furnace switch is in mechanical room, turn right, switch is on the first section of furnace.
Electrical main circuit located in mechanical room, first box on left.
Fire extinguishers (2): 1- located by water fountain, use key #6 in key box, located in break room. 2-located in mechanical room. No key needed.>/li>

Maintenance Phone Numbers

West End Electric: 354-8671 (Jeff)
All Season’s Heating and Air: 858-4371
Lott’s Plumbing: 353-5087
Steve’s Lock and Key: 353-3312
Orkin: 353-3281
Lee Archer Floor Care: 372-7831
Burpac Windows/Blinds/Rafters: 353-4260
Lawn Barber: 354-5296
Stagg’s Roofing: Roof Repair: 858-4444 or 593-3172
BG Nursery(Snow Removal): 353-4460
A1 Glass (Window Repair): 353-7300
Bragdon Painting: 353-3937
Rumpke: 372-2801
Tri-State Overhead Doors: 858-5119

Closing Procedures

One hour before closing, empty book drop.
30 minutes before closing, close out Internet computers and child computers: click on GATES bar, then enter xxxxx(using zeros, not the letter O), wait for CTRL/ALT/DEL, then shut off when message “it is now safe to turn off computer” appears. Shut off monitors. Clean “mice” with alcohol pads.
15 minutes before closing, shut down PAC>CTRL/ALT/DEL>SHUTDOWN. Shut off computer when message “it is now safe to turn off computer” appears. Shut off monitor, clean mouse. Shut down office computer: START>SHUTDOWN>, when screen goes to black, turn off system with MASTER switch located on INTEREX, under 970Cxi printer. Shut off office monitor.
10 minutes before closing, check restrooms, turn out restroom lights, lock meeting room door. Check thermostats (2) and close down copy machine. Copier key is located in circ desk drawer. Orange, copy moneybox is located on front circ desk. Unlock copy machine. Use key to unlock vending unit at front of copier. Remove gray overfill coin holder and put all loose change in orange copy money box. Place empty gray box on top of copier. Empty quarters, dimes and nickels to about half by pressing the square red buttons inside copier change area. Remove dollar bills from bill area. Place all loose coins and dollar bills in orange copy money box. Return to desk to be counted in the morning with daily deposit. Check paper level in trays, first drawer. Turn off copier, power switch is located on upper left side, facing exit door.
At closing, shut off circ computers: START>SHUTDOWN>shut off drives, located bottom shelf under circ #2, when message appears “it is now safe to turn off the computer”. Shut off receipt printers. Use allen wrench key (located front desk in black tray near telephone) to lock front door. Turn key to LEFT when locking. Key hole is located under right hand side of door bar. Change sign from OPEN to CLOSED. Returning to office area, lock the #2 entrance door by turning the knob, located half way on door, above door rail. Turn out lights: supply room, office area, and main part of building. Exit, turn off light in foyer and enter code in the alarm box before leaving building. Pull on outer door to be certain is has closed completely.