New Boston Branch Manual

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[[Category:Branch_Manuals]]
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{{Infobox
 +
|title = New Boston Library Information
 +
|image = [[Image:New_Boston_Library.jpeg|270px|center]]
 +
|label1 = Address
 +
|data1 = 3850 Rhodes Avenue<br /> New Boston, OH 45662
 +
|label2 = Phone Number
 +
|data2 = (740) 456-4412
 +
|label3 = Website
 +
|data3 = [http://www.yourppl.org/locations/new-boston-branch yourppl.org]
 +
|label4 = Public Computers
 +
|data4 = 14
 +
|label5 = Meeting Room Capacity
 +
|data5 = 48
 +
|label6 = Hours of Operation
 +
|data6 = <ul><li>MON - 10a to 8p
 +
        <li>TUE - CLOSED
 +
        <li>WED - 10a to 6p
 +
        <li>THU - 10a to 6p
 +
        <li>FRI - 10a to 6p
 +
        <li>SAT - CLOSED
 +
        <li>SUN - CLOSED</ul>
 +
}}
 +
 
== Opening Procedures ==
 
== Opening Procedures ==
−
=== Computer/Printer Operation: ===
+
=== Computers/Printers ===
  
−
==== Circulation Computers ====
+
'''Circulation Computers''' (turn on monitors and enter passwords)
−
<ol>
+
*Select the CLERK user
−
<li>Select the NBCLERK user</li>
+
*Enter password (xxxxx)
−
<li>Enter password (xxxxx)</li>
+
*Press enter
−
<li>Press enter</li>
+
*Turn on both printers on circulation desk. When printers are ready two green lights will be switch on.
−
<li>Turn on both printers on circulation desk. When printers are ready two green lights will be switch on.</li>
+
−
</ol>
+
−
   
+
−
==== Catalog Computer ====
+
−
<ol>
+
−
<li>Enter the username: pac</li>
+
−
<li>Enter the password: xxxxx</li>
+
−
<li>Domain should be “Domain”</li>
+
−
<li>The PAC (public access catalog) is connected to the Library’s local area network. The PAC is located with the GATES (internet) computers.</li>
+
−
</ol>
+
  
 +
 +
'''Catalog Computer''' (turn monitor and tower on, enter passwords).
 +
*The PAC (public access catalog) is connected to the
 +
*Library’s local area network.  The PAC is located with  the Child computers.
 
   
 
   
−
==== GATES Internet Computers ====
+
 
−
<ol>
+
'''Internet Computers'''
−
<li>Turn on towers and monitors.</li>
+
*Turn on towers and monitors.
−
<li>Enter the username: “all” for adult computers and the username: “ child” for the children’s computers.</li>
+
*All Adult internet computers are located directly in front of the circ desk, one children’s computer, it is in the juvenile section, to the far right of the main entrance along with two teen internet computers. There is also a child computer located beside the PAC computer.
−
<li>All GATES computers are located to the right of the main entrance, except one children’s computer, it is in the juvenile section, to the far right of the main entrance.</li>
+
*All Internet stations are linked to a printer that is located at the circulation desk.
−
<li>All GATES stations are linked to a printer that is located at the circulation desk.</li>
+
*Any printed articles should be picked up at the desk and a charge of 10 cents per page will be assessed for the copies, after the first 10 pages are received for free.
−
<li>Any printed articles should be picked up at the desk and a charge of 10 cents per page will be accessed for the copies.</li>
+
 
−
</ol>
+
−
+
−
=== Lights ===
+
−
<ol>
+
−
<li>Light Switch Locations (all switches listed should be turned on at opening).</li>
+
−
<li>Next to staff entrance door on right side</li>
+
−
<li>Left side of main entrance</li>
+
−
<li>In office on right</li>
+
−
<li>Patron restrooms, left side for men’s, right side for women’s</li>
+
−
<li>Staff break room on left as you enter</li>
+
−
</ol>
+
−
+
 
=== Doors ===
 
=== Doors ===
−
==== Front Door ====
 
−
<ol>
 
−
<li>In order to unlock the front door remove the allen wrench key from the top drawer in the circulation desk in the same section of the black organizer as the money.</li>
 
−
<li>Unlock door with front door key from key box.</li>
 
−
<li>Press and hold the door latch open, insert allen key into hole and turn clockwise and release, also use key to unlock handles on the outside of both doors.</li>
 
−
</ol>
 
  
−
==== Side Staff Door ====
+
'''Front Door'''
−
<ol>
+
*In order to unlock the front door remove the allen wrench key from key holder on wall behind circulation desk.
−
<li>The staff door is to be kept locked at all times. The key to the staff door is the same as the front door key.</li>
+
*Unlock door with master key, each person has their own personal key.
−
</ol>
+
*Press and hold the door latch open, insert allen key into hole and turn clockwise and release, also use key to unlock handles on the outside of both doors.
 +
 
 +
 
 +
'''Side Staff Door'''
 +
*The staff door is to be kept locked at all times. The key to the staff door is the same as the front door key.
 +
 
 +
=== Lights ===
 +
 
 +
*Light Switch Locations (all switches listed should be turned on at opening).
 +
*Next to staff entrance door on right side
 +
*Left side of main entrance
 +
*In office on right
 +
*Patron restrooms, left side for men’s, right side for women’s
 +
*Staff break room on left as you enter
  
 
=== Heating and Air ===
 
=== Heating and Air ===
−
<ol>
 
−
<li>Thermostats</li>
 
−
<li>Five thermostats are located throughout the library. One is on the wall in the adult reference section and another is on the wall in the western section. A third is on the wall in the break room to the left of the door. The fourth and fifth thermostats are in the office and meeting room.</li>
 
−
<li>Three thermostats can be turned to heat or cool by removing the cover with a small key in the top drawer in the circulation desk. The thermostats in break room, reference and western sections have small switches on top in back of thermostat, they switch to heat, cool or off. Temperature should be kept at 70 degrees. The fourth and fifth thermostats are digital and should be set on 70 degrees as well. The meeting room thermostat has a cover that needs to be unlocked with the key in the top drawer in the circulation desk.  Flip the panel down and follow directions on the inside.</li>
 
−
</ol>
 
  
−
=== Open/Closed Sign ===
+
'''Thermostats'''
−
<ol>
+
*Five thermostats are located throughout the library. One is on the wall in the adult New Book section and another is on the wall in the non-fiction section. A third is on the wall in the break room to the left of the door. The fourth and fifth thermostats are in the office and meeting room.
−
<li>Sign is located on the left front door.<li>
+
*Three thermostats can be turned to heat or cool by removing the cover with a small key on the wall behind the circulation desk. The thermostats in break room, New book and Non-fiction sections have small switches on top in back of thermostat, they switch to heat, cool or off. Temperature should be kept at 70 degrees. The fourth and fifth thermostats are digital and should be set on 70 degrees as well. The meeting room thermostat has a cover that needs to be unlocked with the key in the top drawer in the circulation desk.  Flip the panel down and follow directions on the inside.
−
<li>Sign slides up and down. Up is closed, down is open.</li>
+
−
</ol>
+
  
−
=== Copier ===
+
=== Open/Closed Signs ===
−
<ol>
+
 
−
<li>The key for the copier is kept in money drawer at circ desk.</li>
+
*Sign is located on the front door.
−
<li>Turn on copier. Switch is on back left hand side.</li>
+
*Sign slides up and down. Up is closed, down is open.
−
<li>Take meter count and record it on clipboard on right hand side Meter reading is taken from counter in access panel on right hand side of copier.</li>
+
−
</ol>   
+
−
                                   
+
−
== Closing Procedures
+
−
=== Computers ===
+
−
==== Circulation Computers ====
+
−
<ol>
+
−
<li>Go to “start” then “shutdown”.</li>
+
−
<li>Circulation computers will shut down automatically. Do not need to turn off monitor.</li>
+
−
</ol>
+
  
−
==== Catalog Computers ====
+
=== Copier/Fax ===
−
<ol>
+
−
<li>Press “Ctrl” “Alt” “Delete” at the same time.</li>
+
−
<li>Click on “shutdown”</li>
+
−
<li>Click on circle beside “shutdown”</li>
+
−
<li>Click “OK”</li>
+
−
<li>Turn off monitor and tower</li>
+
−
</ol>
+
  
−
==== GATES Internet Computers ====
+
*The key for the copier is on key latch on wall behind the circ desk.
−
<ol>
+
*Turn on copier. Switch is on right hand side.
−
<li>Double click on the word “GATES”</li>
+
*Make sure copier is stocked with paper.
−
<li>Type password “xxxxx” (use zeros) at the “Log on to Windows” screen</li>
+
−
<li>Click on “shutdown”</li>
+
−
<li>Then on the “Shut Down Windows” screen, click on the pull down windows screen and click on “shutdown” then click on “OK.”</li>
+
−
<li>Turn off switch to receipt printers, leaving the laser jet printer on.</li>
+
−
<li>Turn off monitors only!</li>
+
−
</ol>
+
  
−
102.2 Copier
+
=== Book Drop ===
−
Turn off switch on left hand backside of the machine.
+
 
−
Open coin door, place $ in money bag located at the drawer at circulation desk, leave coin door open.
+
* The book drop is to be emptied three times a day.
 +
** Once before opening.
 +
** Once around midday
 +
** One hour before closing.
 +
* The book drop opens by entering a code. (2 & 4 and then 3)
 +
* Close door and lock it.
 +
* Check pull down door for books that may be stuck.
 +
 
 +
== Closing Procedures ==
 +
=== Computer/Printers ===
 +
 
 +
'''Circulation Computers'''
 +
* Circulation computers go to control panel on either circ computer and click on Staff 1 and Staff 2, then click shut down.
 
   
 
   
 +
'''Catalog Computers'''
 +
* Push power button on the top left hand side of monitor. Shut it down a few minutes before closing.
 
   
 
   
−
102.3 Lights
+
'''GATES Internet Computers'''
 +
* Internet computers will go in active at 15 minutes until closing. Go to control panel (on circ computers) click on the computers individually and then click shut down.
 +
 
 +
=== Copier ===
 +
 
 +
* Turn off switch on right hand side of the machine.
 +
 
 +
=== Lights ===
 +
 
 
Turn off all lights in these locations:
 
Turn off all lights in these locations:
−
Next to entrance door on left side.
+
* Next to entrance door on left side.
−
Office light on right side of door.
+
* Office light on right side of door.
−
Men’s restroom left side-women’s right side.
+
* Men’s restroom left side-women’s right side.
−
Break room left side of entrance.
+
* Break room left side of entrance.
−
Left side of staff entrance.
+
* Left side of staff entrance.
−
     
+
 
−
+
=== Doors ===
−
102.4 Doors
+
 
−
Front Door
+
'''Front Door'''
−
In order to lock the front door remove the allen key from the top drawer in the circulation desk in the same section of the black organizer as the money. Press and hold the door latch, insert allen key into hole and turn counter clockwise and release handles. Lock both doors with key from key box.
+
* In order to lock the front door remove the allen key from the key latch behind the circulation desk. Press and hold the door latch, insert allen key into hole and turn counter clockwise and release handles. Lock both doors with master key.
−
                                           
+
 
−
  102.5 Open/Closed Sign
+
=== Open/Closed Signs ===
−
Sign is located on the left hand side of the front door.
+
 
−
Sign slides up for closed and down for open.
+
'''Open/Closed Sign'''
−
+
* Sign is located on the left front door.
−
+
* Sign slides up and down. Up is closed, down is open.
−
+
 
−
+
=== Book Drop ===
−
+
 
−
+
* The book drop is to be emptied three times a day.
−
103        Bank Deposit
+
* Once before opening.  
−
The bank deposit should be deposited in US Bank, the next block down on left across from the Wal Mart entrance.
+
* Once around midday
−
Paperclip deposit slip from bank onto fine report, put in inter office envelope, and send to Deputy Clerk Treasurer in rounds.
+
* One hour before closing.
−
+
* The book drop opens by entering a code.
−
+
* Close door and lock it.
−
104 Book Drop
+
* Check pull down door for books that may be stuck.
−
+
 
−
The book drop is to be emptied twice a day.
+
== Bank Procedures ==
−
Once before opening.
+
 
−
One hour before closing.
+
* The bank deposit should be deposited in US Bank, the next block down on left across from the KFC entrance.
−
The book drop opens by the key kept in money drawer at circulation desk.
+
* Paperclip deposit slip from bank onto fine report, put in inter office envelope, and send to Deputy Clerk Treasurer in rounds.
−
There are two locks on door, unlock both then use key to pull door open.
+
 
−
Close door and lock both locks.
+
== Key Box Location ==
−
Check pull down door for books that may be stuck.
+
 
−
+
* The key box is located inside the maintenance room on right hand wall.
−
+
* You need the key kept on key latch located behind circ desk, to access maintenance room.
−
+
 
−
+
=== Key Box Guide ===
−
+
 
−
105 Key Box
+
# Old Master (JR/BR/ BRC/FR)
−
+
# Audio-top left
−
The key box is located inside the maintenance room on right hand wall.
+
# Audio-top left
−
You need the key kept at the top drawer of the circ desk, to access maintenance room.
+
# Audio-top right
−
+
# Audio-bottom right
−
105.1 Key Box Guide
+
# Audio-bottom right
−
1.    Old Master (JR/BR/ BRC/FR)
+
# Audio-bottom left
−
2.  Audio-top left
+
# Audio-bottom left
−
3.  Audio-top left
+
# Old Master
−
4.  Audio-top right
+
# Thermostat-at circulation desk in money drawer
−
5.  Audio-bottom right
+
# Old Master
−
6.  Audio-bottom right
+
# Janitor’s room and break room
−
7.  Audio-bottom left
+
# Detex alarm
−
8.  Audio-bottom left
+
# Attic stairs
−
9.  Old Master
+
# Manager’s office
−
10.  Thermostat-at circulation desk in money drawer
+
# New furnace room
−
11.  Old Master
+
# Meeting room closet
−
12.  Janitor’s room and break room
+
# Meeting room
−
13.  Detex alarm
+
# Old Master and key to key box-at circulation desk in money drawer
−
14.  Attic stairs
+
# Thermostat
−
15.  Manager’s office
+
# -
−
16.  New furnace room
+
# Thermostat
−
17.  Meeting room closet
+
# Rest room trash can/paper towels
−
18.  Meeting room
+
# Toilet paper roll key
−
19.  Old Master and key to key box-at circulation desk in money drawer
+
# (3) Book drop
−
20.  Thermostat
+
# -
−
21.  -
+
# Old Master
−
22.  Thermostat
+
# Old Master-at manager’s desk
−
23.  Rest room trash can/paper towels
+
# Detex alarm
−
24.  Toilet paper roll key
+
# Meeting room closet
−
25.  (3) Book drop
+
# Meeting room/paper towel
−
26.  -
+
# Outside master
−
27.  Old Master
+
# Old Master
−
28.  Old Master-at manager’s desk
+
# New furnace room
−
29.  Detex alarm
+
# Old Master
−
30.  Meeting room closet
+
# Old Master
−
31.  Meeting room/paper towel
+
# Meeting room emergency exit
−
32.  Outside master
+
# Meeting room emergency exit
−
33.  Old Master
+
# Meeting room cabinets
−
34.  New furnace room
+
# Meeting room cabinets
−
35.  Old Master
+
# Meeting room cabinets
−
36.  Old Master
+
# Meeting room cabinets
−
37.  Meeting room emergency exit
+
# Meeting room cabinets
−
38.  Meeting room emergency exit
+
# Meeting room cabinets
−
39.  Meeting room cabinets
+
# Meeting room cabinets
−
40.  Meeting room cabinets
+
# Meeting room cabinets
−
41.  Meeting room cabinets
+
# Meeting room cabinets
−
42.  Meeting room cabinets
+
# Meeting room cabinets
−
43.  Meeting room cabinets
+
# Meeting room cabinets
−
44.  Meeting room cabinets
+
# Meeting room cabinets
−
45.  Meeting room cabinets
+
# Men’s rest room water key
−
46.  Meeting room cabinets
+
# Ladies’ rest room water key
−
47.  Meeting room cabinets
+
# Manager’s office
−
48.  Meeting room cabinets
+
# Thermostat cage key-at circulation desk in money drawer
−
49.  Meeting room cabinets
+
# Book drop-at circulation desk
−
50.  Meeting room cabinets
+
# -
−
51.  Men’s rest room water key
+
# -
−
52.  Ladies’ rest room water key
+
# -
−
53.  Manager’s office
+
# -
−
54.  Thermostat cage key-at circulation desk in money drawer
+
# -
−
55.  Book drop-at circulation desk
+
−
56. -
+
−
57. -
+
−
58. -
+
−
59. -
+
−
60. –
+
 
   
 
   
 
(The Old Master Keys listed work on the following doors: janitor’s room, break room, break room closet and bother doors in the old furnace room area.)
 
(The Old Master Keys listed work on the following doors: janitor’s room, break room, break room closet and bother doors in the old furnace room area.)
−
+
 
−
+
== Phones/Voicemail ==
−
+
 
−
106 Phone Operation
+
To check morning messages:
−
Checking Morning Messages
+
 
−
Make sure phone is on line one.
+
# Lift the handset of the telephone
−
Dial 7-354-2160.
+
# Press the messages button and follow the instructions.
−
Follow instructions.
+
# The PIN number for New Boston is: 4412
−
+
 
−
+
== Location of Supplies ==
−
107 Copier
+
 
−
Type (model no.)
+
{| class="wikitable"
−
The copier is a Xerox bookmark 21 copier
+
|-
−
+
! SUPPLY !! LOCATION
−
Toner and Paper
+
|-
−
Extra toner is in the break room supply close, extra paper is in cabinet under copier, and in meeting room supply closet
+
! Circulation Desk
−
Toner is installed in the access panel on right hand side of copier (further instructions are located in the manual
+
|-
−
+
| Patron applications || Bottom drawer of file cab under circ desk labeled accordingly
−
Paper trays
+
|-
−
The copier holds three sizes of paper when it is out of any size the control panel will tell you what size of paper is out and where to fill it.
+
| Library Cards || Second drawer of file cab under circ desk labeled accordingly (extra in Supply closet)
−
To check paper supply, insert gold key (on copier key ring) into the keyhole on the backside of the vending unit.
+
|-
−
Swing the entire vending unit outward and open the middle drawer labeled “Fill Copier Paper Here”.
+
| Item Barcodes ||  Bottom drawer of file cab under circ desk labeled accordingly
−
The filler paper is located in the bottom compartment.
+
|-
−
ENSURE paper is under the silver tabs (this keeps it from jamming up).
+
| Emergency Check-Out Sheets || Master file, Intranet; under FORMS, & in circulation file cabinet
−
If you use the last of the refill copier paper more can be located in the meeting room supply closet
+
|-
−
+
! Computer Related
−
+
|-
−
Copier key location
+
| Printer Cartridge for color printer || Breakroom Closet
−
The copier key is located at the circulation desk money drawer.
+
|-
−
+
| Toner Cartridge for copier || Breakroom Closet
−
Copier Manual
+
|-
−
The manual is located on the back left hand side of the copier.
+
! Desk/Office Related
−
+
|-
−
108 Location of Supplies
+
| Banking Supplies || 1st Drawer under fax machine
−
+
|-
−
SUPPLY
+
| Receipt Printer Paper || Breakroom Closet
−
LOCATION
+
|-
−
CIRCULATION DESK:
+
| Telephone Book || Top drawer of file cabinet under circ desk
−
+
|-
−
+
| Fax Log || In file holder above Fax machine
−
+
|-
−
Patron applications
+
| Book Jackets || Contact Technical Services
−
Wood Box to the right of circ #1 (extra in supply closet)
+
|-
−
Library Cards
+
| Tape refills || Breakroom Closet
−
Wood Box to the right of circ#1  (extra in supply closet)
+
|-
−
Patron Bar Codes
+
| Packing tape || Top Drawer of filing cabinet in break room or supply closet in break room
−
Bottom drawer of file cab under circ desk labeled accordingly
+
|-
−
Item Bar codes
+
| Xacto knife || Top Drawer of filing cabinet
−
Bottom drawer of file cab under circ desk labeled accordingly
+
|-
−
Emergency Check out sheets
+
| Highlighters || With pens and pencils on top of circulation desk, or in  file cabinet under circ desk
−
Master file, Intranet; under FORMS, & in circulation file cabinet
+
|-
−
+
| Tacks, paper clips, staple refills || Second Drawer of filing cabinet
−
+
|-
−
COMPUTER RELATED:
+
| Post-It Tape || On circulation desk and break room closet
−
+
|-
−
+
| Glue || Meeting Room upper left cabinet
−
+
|-
−
Printer Cartridge for color printer
+
| Book Glue || In Breakroom Closet
−
Break Room Closet
+
|-
−
Toner Cartridge for copier
+
| Rubber Bands || On each side of circulation computers and break room closet
−
Break Room Closet
+
|-
−
Receipt Printer Ribbon
+
| Fax paper || Meeting Room Closet
−
Break Room Closet
+
|-
−
+
| Fax Manual || Bottom Right drawer of filing cabinet in manager’s office
−
+
|-
−
DESK/OFFICE RELATED:
+
! Miscellaneous
−
+
|-
−
+
| Cleaning Supplies || Maintenance Closet
−
+
|-
−
Banking Supplies
+
| Toilet Paper || Maintenance Closet
−
Middle Drawer of Office Desk
+
|-
−
Receipt Printer Paper
+
| Paper Towels || Maintenance Closet
−
Break Room Closet
+
|-
−
Telephone Book
+
| Key Box || Maintenance Closet
−
Second shelf under phone
+
|-
−
City Directory
+
! Copier (in entrance foyer)
−
Second shelf under phone
+
|-
−
Fax log
+
| Keys || Key latch behind circ desk or in maintenance closet
−
To the left of fax machine
+
|-
−
Book Jackets
+
| Meter Reading Sheets || On copier
−
Break Room Closet
+
|-
−
Tape refills
+
| Extra Copier Paper || Meeting Room Closet
−
Break Room Closet
+
|-
−
Packing Tape
+
| Toner || Break Room Closet
−
Top Drawer of filing cabinet
+
|-
−
Exacto knife
+
! Slips/Reserves
−
Top Drawer of filing cabinet
+
|-
−
Highlighters
+
| Reserve /Authors || Bottom drawer of file cabinet under circ desk labeled accordingly
−
With pens and pencils on top of circulation desk
+
|-
−
Tacks, paper clips, staple refills
+
| Reserve/ Authors/ If you like || Bottom drawer of file cabinet under circ desk labeled accordingly
−
First Drawer of filing cab
+
|-
−
Post-It Tape
+
| ILL ordered material || Bottom drawer of file cabinet under circ desk labeled accordingly
−
On circulation desk and break room closet
+
|-
−
Glue
+
! Videos/Audios/DVD's
−
Meeting Room upper left cabinet
+
|-
−
Book Glue
+
| Cases || Breakroom Closet
−
Behind Fax machine. Extra is in break boom closet
+
|}
−
Rubber Bands
+
 
−
On each side of circulation computers and break room closet
+
== Emergency Maintenance ==
−
Fax paper
+
 
−
Meeting Room Closet
+
In case of a maintenance emergency please contact the Maintenance Department.
−
Fax Manual
+
 
−
Bottom Right drawer of filing cabinet in manager’s office
+
== Branch Specific Tasks ==
−
+
 
−
+
* Please retrieve the newspaper from the book drop every morning.
−
MISC.:
+
−
+
−
+
−
+
−
Cleaning Supplies
+
−
Maintenance closet
+
−
Toilet Paper
+
−
Maintenance closet
+
−
Paper towels
+
−
Under cab in Break room
+
−
Key Box
+
−
Maintenance closet
+
−
Branch Manual
+
−
Blue folder on bottom shelf with holds
+
−
+
−
+
−
COPIER:
+
−
In entrance foyer
+
−
+
−
+
−
Keys
+
−
Money drawer and Janitor's Closet
+
−
Meter Reading Sheets
+
−
On copier
+
−
Extra Copier Paper
+
−
Meeting Room Closet
+
−
Toner
+
−
Break Room Closet
+
−
+
−
+
−
SLIPS/RESERVES
+
−
+
−
+
−
+
−
Reserve /Authors
+
−
Pink copies of author form on circulation desk. Black box holds patron
+
−
Reserve/ Authors/ If you like
+
−
reserves as well. “If you like” slips on small desk in blue folding file.
+
−
Holds/Call slip
+
−
On circ desk. Extra in break room closet.
+
−
ILL ordered material
+
−
In red folder left of fax machine in middle tray hanging on wall
+
−
+
−
+
−
VIDEOS/AUDIOS/DVD’S:
+
−
+
−
+
−
+
−
Cases
+
−
Break Room Closet
+
−
Video repair slips
+
−
In pen holder beside monitor on circ desk
+
−
+
−
+
−
+
−
+
−
109 Emergency Maintenance:
+
−
+
−
Water shut off valve is in janitor’s room along back wall (alley side) and valve is on left.
+
−
HVAC: there are two furnace rooms. One room is for the old section and one room for the old section. The old furnace is in the furnace room down the wall from the break room door. The furnaces are labeled 1, 2 and 3. There are shut off switches on the side of each furnace. Also located in the old furnace room is the electrical room (in the back and on the right side of the room) where the circuit breaker box is located.
+
−
+
−
Electrical main circuit is the top switch in panel A. If panel is locked, the key is in the key box located in the janitor room.
+
−
+
−
There are 2 fire extinguishers: one is located on the wall between the break room door and entrance to women’s rest room. This fire extinguisher is unlocked. The second fire extinguisher is located in the furnace room on the left wall and is also unlocked.
+

Latest revision as of 11:38, 20 March 2013

New Boston Library Information
New Boston Library.jpeg
Address 3850 Rhodes Avenue
New Boston, OH 45662
Phone Number (740) 456-4412
Website yourppl.org
Public Computers 14
Meeting Room Capacity 48
Hours of Operation
  • MON - 10a to 8p
  • TUE - CLOSED
  • WED - 10a to 6p
  • THU - 10a to 6p
  • FRI - 10a to 6p
  • SAT - CLOSED
  • SUN - CLOSED

Contents

[edit] Opening Procedures

[edit] Computers/Printers

Circulation Computers (turn on monitors and enter passwords)

  • Select the CLERK user
  • Enter password (xxxxx)
  • Press enter
  • Turn on both printers on circulation desk. When printers are ready two green lights will be switch on.


Catalog Computer (turn monitor and tower on, enter passwords).

  • The PAC (public access catalog) is connected to the
  • Library’s local area network. The PAC is located with the Child computers.


Internet Computers

  • Turn on towers and monitors.
  • All Adult internet computers are located directly in front of the circ desk, one children’s computer, it is in the juvenile section, to the far right of the main entrance along with two teen internet computers. There is also a child computer located beside the PAC computer.
  • All Internet stations are linked to a printer that is located at the circulation desk.
  • Any printed articles should be picked up at the desk and a charge of 10 cents per page will be assessed for the copies, after the first 10 pages are received for free.

[edit] Doors

Front Door

  • In order to unlock the front door remove the allen wrench key from key holder on wall behind circulation desk.
  • Unlock door with master key, each person has their own personal key.
  • Press and hold the door latch open, insert allen key into hole and turn clockwise and release, also use key to unlock handles on the outside of both doors.


Side Staff Door

  • The staff door is to be kept locked at all times. The key to the staff door is the same as the front door key.

[edit] Lights

  • Light Switch Locations (all switches listed should be turned on at opening).
  • Next to staff entrance door on right side
  • Left side of main entrance
  • In office on right
  • Patron restrooms, left side for men’s, right side for women’s
  • Staff break room on left as you enter

[edit] Heating and Air

Thermostats

  • Five thermostats are located throughout the library. One is on the wall in the adult New Book section and another is on the wall in the non-fiction section. A third is on the wall in the break room to the left of the door. The fourth and fifth thermostats are in the office and meeting room.
  • Three thermostats can be turned to heat or cool by removing the cover with a small key on the wall behind the circulation desk. The thermostats in break room, New book and Non-fiction sections have small switches on top in back of thermostat, they switch to heat, cool or off. Temperature should be kept at 70 degrees. The fourth and fifth thermostats are digital and should be set on 70 degrees as well. The meeting room thermostat has a cover that needs to be unlocked with the key in the top drawer in the circulation desk. Flip the panel down and follow directions on the inside.

[edit] Open/Closed Signs

  • Sign is located on the front door.
  • Sign slides up and down. Up is closed, down is open.

[edit] Copier/Fax

  • The key for the copier is on key latch on wall behind the circ desk.
  • Turn on copier. Switch is on right hand side.
  • Make sure copier is stocked with paper.

[edit] Book Drop

  • The book drop is to be emptied three times a day.
    • Once before opening.
    • Once around midday
    • One hour before closing.
  • The book drop opens by entering a code. (2 & 4 and then 3)
  • Close door and lock it.
  • Check pull down door for books that may be stuck.

[edit] Closing Procedures

[edit] Computer/Printers

Circulation Computers

  • Circulation computers go to control panel on either circ computer and click on Staff 1 and Staff 2, then click shut down.

Catalog Computers

  • Push power button on the top left hand side of monitor. Shut it down a few minutes before closing.

GATES Internet Computers

  • Internet computers will go in active at 15 minutes until closing. Go to control panel (on circ computers) click on the computers individually and then click shut down.

[edit] Copier

  • Turn off switch on right hand side of the machine.

[edit] Lights

Turn off all lights in these locations:

  • Next to entrance door on left side.
  • Office light on right side of door.
  • Men’s restroom left side-women’s right side.
  • Break room left side of entrance.
  • Left side of staff entrance.

[edit] Doors

Front Door

  • In order to lock the front door remove the allen key from the key latch behind the circulation desk. Press and hold the door latch, insert allen key into hole and turn counter clockwise and release handles. Lock both doors with master key.

[edit] Open/Closed Signs

Open/Closed Sign

  • Sign is located on the left front door.
  • Sign slides up and down. Up is closed, down is open.

[edit] Book Drop

  • The book drop is to be emptied three times a day.
  • Once before opening.
  • Once around midday
  • One hour before closing.
  • The book drop opens by entering a code.
  • Close door and lock it.
  • Check pull down door for books that may be stuck.

[edit] Bank Procedures

  • The bank deposit should be deposited in US Bank, the next block down on left across from the KFC entrance.
  • Paperclip deposit slip from bank onto fine report, put in inter office envelope, and send to Deputy Clerk Treasurer in rounds.

[edit] Key Box Location

  • The key box is located inside the maintenance room on right hand wall.
  • You need the key kept on key latch located behind circ desk, to access maintenance room.

[edit] Key Box Guide

  1. Old Master (JR/BR/ BRC/FR)
  2. Audio-top left
  3. Audio-top left
  4. Audio-top right
  5. Audio-bottom right
  6. Audio-bottom right
  7. Audio-bottom left
  8. Audio-bottom left
  9. Old Master
  10. Thermostat-at circulation desk in money drawer
  11. Old Master
  12. Janitor’s room and break room
  13. Detex alarm
  14. Attic stairs
  15. Manager’s office
  16. New furnace room
  17. Meeting room closet
  18. Meeting room
  19. Old Master and key to key box-at circulation desk in money drawer
  20. Thermostat
  21. -
  22. Thermostat
  23. Rest room trash can/paper towels
  24. Toilet paper roll key
  25. (3) Book drop
  26. -
  27. Old Master
  28. Old Master-at manager’s desk
  29. Detex alarm
  30. Meeting room closet
  31. Meeting room/paper towel
  32. Outside master
  33. Old Master
  34. New furnace room
  35. Old Master
  36. Old Master
  37. Meeting room emergency exit
  38. Meeting room emergency exit
  39. Meeting room cabinets
  40. Meeting room cabinets
  41. Meeting room cabinets
  42. Meeting room cabinets
  43. Meeting room cabinets
  44. Meeting room cabinets
  45. Meeting room cabinets
  46. Meeting room cabinets
  47. Meeting room cabinets
  48. Meeting room cabinets
  49. Meeting room cabinets
  50. Meeting room cabinets
  51. Men’s rest room water key
  52. Ladies’ rest room water key
  53. Manager’s office
  54. Thermostat cage key-at circulation desk in money drawer
  55. Book drop-at circulation desk
  56. -
  57. -
  58. -
  59. -
  60. -

(The Old Master Keys listed work on the following doors: janitor’s room, break room, break room closet and bother doors in the old furnace room area.)

[edit] Phones/Voicemail

To check morning messages:

  1. Lift the handset of the telephone
  2. Press the messages button and follow the instructions.
  3. The PIN number for New Boston is: 4412

[edit] Location of Supplies

SUPPLY LOCATION
Circulation Desk
Patron applications Bottom drawer of file cab under circ desk labeled accordingly
Library Cards Second drawer of file cab under circ desk labeled accordingly (extra in Supply closet)
Item Barcodes Bottom drawer of file cab under circ desk labeled accordingly
Emergency Check-Out Sheets Master file, Intranet; under FORMS, & in circulation file cabinet
Computer Related
Printer Cartridge for color printer Breakroom Closet
Toner Cartridge for copier Breakroom Closet
Desk/Office Related
Banking Supplies 1st Drawer under fax machine
Receipt Printer Paper Breakroom Closet
Telephone Book Top drawer of file cabinet under circ desk
Fax Log In file holder above Fax machine
Book Jackets Contact Technical Services
Tape refills Breakroom Closet
Packing tape Top Drawer of filing cabinet in break room or supply closet in break room
Xacto knife Top Drawer of filing cabinet
Highlighters With pens and pencils on top of circulation desk, or in file cabinet under circ desk
Tacks, paper clips, staple refills Second Drawer of filing cabinet
Post-It Tape On circulation desk and break room closet
Glue Meeting Room upper left cabinet
Book Glue In Breakroom Closet
Rubber Bands On each side of circulation computers and break room closet
Fax paper Meeting Room Closet
Fax Manual Bottom Right drawer of filing cabinet in manager’s office
Miscellaneous
Cleaning Supplies Maintenance Closet
Toilet Paper Maintenance Closet
Paper Towels Maintenance Closet
Key Box Maintenance Closet
Copier (in entrance foyer)
Keys Key latch behind circ desk or in maintenance closet
Meter Reading Sheets On copier
Extra Copier Paper Meeting Room Closet
Toner Break Room Closet
Slips/Reserves
Reserve /Authors Bottom drawer of file cabinet under circ desk labeled accordingly
Reserve/ Authors/ If you like Bottom drawer of file cabinet under circ desk labeled accordingly
ILL ordered material Bottom drawer of file cabinet under circ desk labeled accordingly
Videos/Audios/DVD's
Cases Breakroom Closet

[edit] Emergency Maintenance

In case of a maintenance emergency please contact the Maintenance Department.

[edit] Branch Specific Tasks

  • Please retrieve the newspaper from the book drop every morning.
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