New Boston Branch Manual

New Boston Library Information

Address	3850 Rhodes Avenue New Boston, OH 45662
Phone Number	(740) 456-4412
Website	yourppl.org
Public Computers	14
Meeting Room Capacity	48
Hours of Operation	MON - 10a to 8p TUE - CLOSED WED - 10a to 6p THU - 10a to 6p FRI - 10a to 6p SAT - CLOSED SUN - CLOSED

Opening Procedures

Computers/Printers

Circulation Computers (turn on monitors and enter passwords)

• Select the CLERK user
• Enter password (xxxxx)
• Press enter
• Turn on both printers on circulation desk. When printers are ready two green lights will be switch on.

Catalog Computer (turn monitor and tower on, enter passwords).

• The PAC (public access catalog) is connected to the
• Library’s local area network. The PAC is located with the Child computers.

Internet Computers

• Turn on towers and monitors.
• All Adult internet computers are located directly in front of the circ desk, one children’s computer, it is in the juvenile section, to the far right of the main entrance along with two teen internet computers. There is also a child computer located beside the PAC computer.
• All Internet stations are linked to a printer that is located at the circulation desk.
• Any printed articles should be picked up at the desk and a charge of 10 cents per page will be assessed for the copies, after the first 10 pages are received for free.

Doors

Front Door

• In order to unlock the front door remove the allen wrench key from key holder on wall behind circulation desk.
• Unlock door with master key, each person has their own personal key.
• Press and hold the door latch open, insert allen key into hole and turn clockwise and release, also use key to unlock handles on the outside of both doors.

Side Staff Door

• The staff door is to be kept locked at all times. The key to the staff door is the same as the front door key.

Lights

• Light Switch Locations (all switches listed should be turned on at opening).
• Next to staff entrance door on right side
• Left side of main entrance
• In office on right
• Patron restrooms, left side for men’s, right side for women’s
• Staff break room on left as you enter

Heating and Air

Thermostats

• Five thermostats are located throughout the library. One is on the wall in the adult New Book section and another is on the wall in the non-fiction section. A third is on the wall in the break room to the left of the door. The fourth and fifth thermostats are in the office and meeting room.
• Three thermostats can be turned to heat or cool by removing the cover with a small key on the wall behind the circulation desk. The thermostats in break room, New book and Non-fiction sections have small switches on top in back of thermostat, they switch to heat, cool or off. Temperature should be kept at 70 degrees. The fourth and fifth thermostats are digital and should be set on 70 degrees as well. The meeting room thermostat has a cover that needs to be unlocked with the key in the top drawer in the circulation desk. Flip the panel down and follow directions on the inside.

Open/Closed Signs

• Sign is located on the front door.
• Sign slides up and down. Up is closed, down is open.

Copier/Fax

• The key for the copier is on key latch on wall behind the circ desk.
• Turn on copier. Switch is on right hand side.
• Make sure copier is stocked with paper.

Book Drop

• The book drop is to be emptied three times a day.
  • Once before opening.
  • Once around midday
  • One hour before closing.
• The book drop opens by entering a code. (2 & 4 and then 3)
• Close door and lock it.
• Check pull down door for books that may be stuck.

Closing Procedures

Computer/Printers

Circulation Computers

• Circulation computers go to control panel on either circ computer and click on Staff 1 and Staff 2, then click shut down.

Catalog Computers

• Push power button on the top left hand side of monitor. Shut it down a few minutes before closing.

GATES Internet Computers

• Internet computers will go in active at 15 minutes until closing. Go to control panel (on circ computers) click on the computers individually and then click shut down.

Copier

• Turn off switch on right hand side of the machine.

Lights

Turn off all lights in these locations:

• Next to entrance door on left side.
• Office light on right side of door.
• Men’s restroom left side-women’s right side.
• Break room left side of entrance.
• Left side of staff entrance.

Doors

Front Door

• In order to lock the front door remove the allen key from the key latch behind the circulation desk. Press and hold the door latch, insert allen key into hole and turn counter clockwise and release handles. Lock both doors with master key.

Open/Closed Signs

Open/Closed Sign

• Sign is located on the left front door.
• Sign slides up and down. Up is closed, down is open.

Book Drop

• The book drop is to be emptied three times a day.
• Once before opening.
• Once around midday
• One hour before closing.
• The book drop opens by entering a code.
• Close door and lock it.
• Check pull down door for books that may be stuck.

Bank Procedures

• The bank deposit should be deposited in US Bank, the next block down on left across from the KFC entrance.
• Paperclip deposit slip from bank onto fine report, put in inter office envelope, and send to Deputy Clerk Treasurer in rounds.

Key Box Location

• The key box is located inside the maintenance room on right hand wall.
• You need the key kept on key latch located behind circ desk, to access maintenance room.

Key Box Guide

1. Old Master (JR/BR/ BRC/FR)
2. Audio-top left
3. Audio-top left
4. Audio-top right
5. Audio-bottom right
6. Audio-bottom right
7. Audio-bottom left
8. Audio-bottom left
9. Old Master
10. Thermostat-at circulation desk in money drawer
11. Old Master
12. Janitor’s room and break room
13. Detex alarm
14. Attic stairs
15. Manager’s office
16. New furnace room
17. Meeting room closet
18. Meeting room
19. Old Master and key to key box-at circulation desk in money drawer
20. Thermostat
21. -
22. Thermostat
23. Rest room trash can/paper towels
24. Toilet paper roll key
25. (3) Book drop
26. -
27. Old Master
28. Old Master-at manager’s desk
29. Detex alarm
30. Meeting room closet
31. Meeting room/paper towel
32. Outside master
33. Old Master
34. New furnace room
35. Old Master
36. Old Master
37. Meeting room emergency exit
38. Meeting room emergency exit
39. Meeting room cabinets
40. Meeting room cabinets
41. Meeting room cabinets
42. Meeting room cabinets
43. Meeting room cabinets
44. Meeting room cabinets
45. Meeting room cabinets
46. Meeting room cabinets
47. Meeting room cabinets
48. Meeting room cabinets
49. Meeting room cabinets
50. Meeting room cabinets
51. Men’s rest room water key
52. Ladies’ rest room water key
53. Manager’s office
54. Thermostat cage key-at circulation desk in money drawer
55. Book drop-at circulation desk
56. -
57. -
58. -
59. -
60. -

(The Old Master Keys listed work on the following doors: janitor’s room, break room, break room closet and bother doors in the old furnace room area.)

Phones/Voicemail

To check morning messages:

1. Lift the handset of the telephone
2. Press the messages button and follow the instructions.
3. The PIN number for New Boston is: 4412

Location of Supplies

SUPPLY	LOCATION
Circulation Desk
Patron applications	Bottom drawer of file cab under circ desk labeled accordingly
Library Cards	Second drawer of file cab under circ desk labeled accordingly (extra in Supply closet)
Item Barcodes	Bottom drawer of file cab under circ desk labeled accordingly
Emergency Check-Out Sheets	Master file, Intranet; under FORMS, & in circulation file cabinet
Computer Related
Printer Cartridge for color printer	Breakroom Closet
Toner Cartridge for copier	Breakroom Closet
Desk/Office Related
Banking Supplies	1st Drawer under fax machine
Receipt Printer Paper	Breakroom Closet
Telephone Book	Top drawer of file cabinet under circ desk
Fax Log	In file holder above Fax machine
Book Jackets	Contact Technical Services
Tape refills	Breakroom Closet
Packing tape	Top Drawer of filing cabinet in break room or supply closet in break room
Xacto knife	Top Drawer of filing cabinet
Highlighters	With pens and pencils on top of circulation desk, or in file cabinet under circ desk
Tacks, paper clips, staple refills	Second Drawer of filing cabinet
Post-It Tape	On circulation desk and break room closet
Glue	Meeting Room upper left cabinet
Book Glue	In Breakroom Closet
Rubber Bands	On each side of circulation computers and break room closet
Fax paper	Meeting Room Closet
Fax Manual	Bottom Right drawer of filing cabinet in manager’s office
Miscellaneous
Cleaning Supplies	Maintenance Closet
Toilet Paper	Maintenance Closet
Paper Towels	Maintenance Closet
Key Box	Maintenance Closet
Copier (in entrance foyer)
Keys	Key latch behind circ desk or in maintenance closet
Meter Reading Sheets	On copier
Extra Copier Paper	Meeting Room Closet
Toner	Break Room Closet
Slips/Reserves
Reserve /Authors	Bottom drawer of file cabinet under circ desk labeled accordingly
Reserve/ Authors/ If you like	Bottom drawer of file cabinet under circ desk labeled accordingly
ILL ordered material	Bottom drawer of file cabinet under circ desk labeled accordingly
Videos/Audios/DVD's
Cases	Breakroom Closet

Emergency Maintenance

In case of a maintenance emergency please contact the Maintenance Department.

Branch Specific Tasks

• Please retrieve the newspaper from the book drop every morning.