Wheelersburg Branch Manual

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[[Category:Branch_Manuals]]
 
{{Infobox
 
{{Infobox
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|title       = Wheelersburg Library Information
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|title = Wheelersburg Library Information
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|image       = [[Image:Wheelersburg.jpg|270px]]
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|image = [[Image:Wheelersburg.jpg|270px|center]]
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|header1 = Branch Manager
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|label1 = Address
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|header2 = Gwen Suter
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|data1 = 10745 Old Gallia Pike<br /> Wheelersburg, OH 45694
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|label2 = Phone Number
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|label2 = Phone Number
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|data2   = (740) 574-6116
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|data2 = (740) 574-6116
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|label3 = Website
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|data3 = [http://www.yourppl.org/locations/wheelersburg-branch yourppl.org]
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|label4 = Public Computers
 +
|data4 = 10
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|label5 = Meeting Room Capacity
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|data5 = 48
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|label6 = Hours of Operation
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|data6 = <ul><li>MON - CLOSED
 +
        <li>TUE - 10a to 8p
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        <li>WED - CLOSED
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        <li>THU - 10a to 6p
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        <li>FRI - 10a to 6p
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        <li>SAT - 10a to 5p
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        <li>SUN - CLOSED</ul>
 
}}
 
}}
  
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{{Infobox
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== Opening Procedures ==
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Box title = Wheelersburg Library InfoBox
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=== Computers\Printers ===
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image = Image:Wheelersburg.jpg
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'''Internet (Gates) Computers'''
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imagewidth = 270
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caption = Wheelersburg Library
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* Turn on the 10 Patron Internet computers by pressing the power button located on the top right side of each computer tower.
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Row 1 title = Title row 1
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* Turn on the children’s computer (located in front of the window by the DVD’s) by pressing the power button on the top right side of the tower.
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Row 1 info = Info row 1
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* Once the Gates computers are turned on they can be controlled using the Cassie commander located on the staff circulation computers. 
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Row 2 title = Title row 2
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* From the desk top of a staff computer, locate the Cassie tool bar.  (It will be at the bottom of the screen, above the start button.
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Row 2 info = Info row 2
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* Click on Control, this will bring up the panel that controls the Gates computers.
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Row 3 title = Title row 3
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Row 3 info = Info row 3
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'''PAC (Catalog Computer)'''
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Row 4 title = Title row 4
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Row 4 info = Info row 4
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The catalog computer is located in the center of the library at the end of the adult fiction section.
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Row 5 title = Title row 5
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Turn on the PAC by pressing the power button located on the upper left side of the monitor.
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Row 5 info = Info row 5
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Row 6 title = Title row 6
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'''Circulation Computers'''
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Row 6 info = Info row 6
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Row 7 title = Title row 7
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* Turn on both computers at the circulation desk by pressing the power button that is located in the center of the left side of the computer tower.
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Row 7 info = Info row 7
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* Once powered up, enter the username and password:
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Row 8 title = Title row 8
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** Username: clerk
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Row 8 info = Info row 8
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** Password: XXXXXX
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Row 9 title = Title row 9
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*Turn on the two accompanying receipt printers, located on the right side of each circulation computer, by switching the power button on the front of each printer.
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Row 9 info = Info row 9
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Row 10 title = Title row 10
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'''Laser Printer'''
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Row 10 info = Info row 10
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}}
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Wheelersburg Branch Library
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* Turn on the laser printer at the end of the circulation desk by flipping the power switch located at the bottom left hand corner.
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Operating Procedures
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* Check the paper tray to ensure that the printer is full of paper.  
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03/2004
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−
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'''Office Computer'''
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Opening
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−
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* Turn on the computer located in the office on the manager’s desk.  Press the power button located on the upper right side of the computer tower.
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Alarm
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* When the computer powers on, select clerk, and type in the password.
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* Turn on the accompanying receipt printer using the switch on the front of the printer.
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A.  Before walking into the library of a morning, you have to disengage the alarm, by putting in your four-digit code, only given to you. If the alarm would happen to go off, you will receive a phone call from Tri-State Security and they will ask for your PASSWORD.  You will need to ask the manager for that PASSWORD.  
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−
+
=== Doors ===
−
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'''Entering the building:'''
−
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* When entering the building go directly to the alarm key pad located on the wall directly in front of the door.   
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Internet (Gates) Computers
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* Enter the four digit code to disengage the alarm.
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-        Turn on computers from the main screen and the tower.  Once the screen comes on. The Internet access computers will use the USERNAME:  “all” and the child’s computer will use the USERNAME:  “child.” After typing in the USERNAME for each computer, then hit ENTER and the RED screen should come on, showing the computers are working the way they should be.
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* If you incorrectly enter the code press and hold down the number 9 to reset the alarm.  This will allow you to enter the correct code.
−
+
* If the alarm happens to sound Tri-State Security will call and ask for the password.
−
+
 
−
PAC (catalog)
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'''Opening for Patrons:'''
−
-        Whenever the screen with “Ctrl-Alt-Delete” comes on, type in the password “xxxxx” then press “Ctrl-Alt-Delete” at the same time and then type the USERNAME: “cat” and the PASSWORD:  “xxxxx”
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* The hex key needed to unlock the door at opening, is located inside the money drawer.  
−
+
* Raise the paper blinds on the door and the upper windows beside the door.   
−
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* Insert the hex key into the hole on the handle bar. Turn to the right until the bar is recessed and the door opens without pressing it in.
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+
 
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Copier
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=== Lights ===
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-        Turn on copier; switch is on the back left hand side.
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'''Main Lights:'''
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-        Make sure the paper trays have plenty of paper; the paper will be located under the copier.  
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* Turn on the two light switches located on the wall behind the circ desk, above the emergency manual holder.
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-        Take the meter count on the machine (daily) and record it on the papers under the copier. The meter count is taken from the counter in access panel on the right hand side of copier.  
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−
   
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'''Hall Way Lights:'''
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Circulation Computers
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* Turn on the light switch in the hall way beside bulletin board.
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-        Turn on both computers on the front of the desktop. Once the computers have come on, login by selecting the WHCLERK user and entering the PASSWORD: “xxxxx” .  Once computers load, log on circulation by typing in your USERNAME and PASSWORD, which is given only to you.
+
 
−
-         Turn on receipt printer and check receipt paper.
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'''Meeting Room Lights:'''
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-        Turn on laser printer under the desk with switch located on the right side of printer. Refill with laser paper kept beside printer or in the back of library with REF. Material.
+
* The meeting room light switch is located underneath the meeting room cabinets on the end closest to the door way.   
−
   
+
 
−
The Commander for the public Internet terminals is located on circ. #2
+
=== Heating and Air ===
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-        To unlock these, click on start
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'''Thermostats:'''
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-        Go to Programs>Special Apps>Commander
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* There are two thermostats that control the heating and cooling systems.  One is located behind the circ desk on the wall where the holds are shelved.
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-        Click button to disable the commander
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* The second thermostat is located in the meeting room on the wall, on the right side of the craft closet.
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-        Minimize (-) to put at the bottom of screen or wherever is best for you to work.
+
 
−
+
=== Open/Closed Signs ===
−
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* Flip the sign on the main door to OPEN and hang back on the hook.
−
+
 
−
+
=== Copier/Fax ===
−
+
'''Copier'''
−
+
Turn on the copier. Switch is near the bottom on the right hand side.
−
+
Make sure the copier is full of paper.  
−
+
 
−
+
'''Making a copy'''
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Office Computer
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Raise the lid on the copier.
−
-        Turn on by pressing the Master button underneath the terminal.  This should bring everything up.  If not press the on/off switch on the CPU.
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Place the item to be copied print side down, in the corner designated by the red arrow.
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-        Enter USERNAME: “whbranch” and PASSWORD:  “xxxxx.”
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Close the lid.
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-        Turn on the color printer by pressing the right button.
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Insert coins in the coin box, or override with the copier key.  
−
-        When adding paper, use only laser paper.
+
(Copies are .10 cents each.)
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Bank
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Enter the number of copies desired.
−
The bank deposit will be taken daily to Fifth Third Bank on Ohio River Road, located before you get to Lowe’s.
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Check to make sure copy size is correct.
−
   
+
Press the green Start button.
−
+
Copies are dispensed in the tray beneath the scanner.
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Copier Money
+
 
−
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'''Fax'''
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-        The copier money will be in the blue moneybag, this money is counted and entered into the MONEY MONEY account on the circ. computer.  Always hit the individual/pay after you put in the amount so it can be cleared off for another branch or the next day.
+
The fax machine is located at the circulation desk beside Staff computer 2.  The fax machine is always left on.   
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MONEY MONEY:
+
The fax log is located on the shelf directly under the fax machine.
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- On the F2 screen, enter MONEY as the patron
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−
- Choose charges, click on new charge
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'''Sending a Fax'''
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- Enter:  copier, code CP, and copier money $ amount
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For each fax note in the fax log the time, the fax number, the number of pages being sent, the location the fax is being sent too, your initials, and the cost of the fax.
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-        ENTER
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Place the papers to be faxed in the fax machine face side down.
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-        Trash receipt.
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Dial the number.
−
+
Press the green Start button.
−
+
(Sending a fax is $2.00 a page in the US.  $6.00 a page international.  Receiving a fax is $1.00 a page.)
−
+
Sending faxes to other PPL locations does not need to be entered in the fax log.
−
+
 
−
+
=== Book Drop ===
−
+
The book drop is located outside along the sidewalk entering the building.
−
+
The book drop should be emptied before opening.
−
+
The book drop key is found on a key hook behind the circ desk and is labeled.
−
+
When checking in the morning book drop be sure to back date the “check in date” on circ to the last open day.  
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Daily Duty List
+
 
−
-        The daily duty list is a checklist or reminder of specific jobs that need completed in this order each day.  This is kept on the clipboard under the window.
+
== Closing Procedures ==
−
-        A new form is used daily, with the previous day’s form being placed underneath on the clipboard.
+
=== Computers\Printers===
−
-        When tasks are completed, initial and proceed to next task.  If unable to complete a task, please make a notation in COMMENTS section.
+
'''Internet (Gates) Computers'''
−
-        All other forms needed for the day are located in the “rolling file” located under the window beside the fax machine.
+
 
−
-          Keep track of all Reference questions and internet patrons throughout the day.  This is very important for statistical purposes.  
+
Computers will become inactive 15 minutes before closing.
−
+
Bring up the control panel at one of the circ computers.
−
+
Click on and highlight each internet computer and the child’s computer.
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Patron Internet Sign-Up Form
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Click on shutdown.
−
-        The sign-up sheets along with Internet stickers are on the clipboard under the desk with the FAX machine on it.
+
 
−
-        Each patron using internet terminals has to show ID or library card before signing on to get onto the internet terminals, anyone under the age of 18, may not get on the internet computers without a computer sticker on their card.  
+
'''Laser Printer'''
−
+
 
−
+
Power off the laser printer by flipping the switch located at the bottom left front corner.
−
+
 
−
Voice Mail
+
'''PAC Computer'''
−
+
 
−
-To check voice mail, press 7 then 354-2160, wait for instructions.
+
Turn off the PAC by pressing the power button on the upper left hand side of the monitor.
−
-        Instructions are also posted on phone by circ. desk.
+
Office Computer:
−
-        Make sure that when you are the one checking the messages, that you write down all the information that is given to you and please call the patron or co-worker back.
+
Close out all windows.
−
+
Click on Start.
−
+
Click on Shut Down.
−
+
Circulation Computers:
−
Book Drop
+
Bring up the Cassie control panel on one of the circulation computers.  Highlight both staff computers.   
−
+
Click on shutdown.
−
-        The book drop is located outside on the sidewalk near the entrance door.
+
 
−
-        It is to be emptied at opening and one hour before closing.
+
'''Copier'''
−
-        The key to the book drop is located in the drawer, where the money is kept.  Unlock book drop, retrieve all items and put on counter to be checked in.  Double check, the book drop seems to eat books.
+
 
−
+
Turn off the copying machine.  The switch is on the lower right side of the copier.
−
FAX
+
Open the money vending box at the side of the copier with the copier key.  The key is located on a hook behind the circ desk and is labeled copier.  Insert key, turn to the left, and the handle will pop out.  Turn the handle until the door opens in the back.  Remove the coin box and empty the coins out at the circ desk.
−
+
Enter the monetary amount in the money, money account as copies.
−
The fax machine is a Xerox Pro 535.  The cost of sending is $2.00 per page and to receive a fax the cost is $1.00 per page.  To send a fax outside the U.S., the cost will be $6.00 per page.
+
Place the coin box on top of the copier and leave the vending box open overnight.
−
+
Return copier key to the appropriate hook.
−
To send a fax, place paper face down.  Dial the desired number then PRESS THE GREEN BUTTON.  If you are sending a fax to a library location, use the speed dial buttons. (Workroom-01, Reference-02, Youth Services-03, County-04, Lucasville-05, New Boston-06, South Webster-07, Wheelersburg-08.)  **The fax machine will only fax one sheet of paper at a time.
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−
If the fax machine runs out of toner, let the manager know ASAP.  We do not have extra toner for the fax.  The fax log is kept under the fax machine and each time you send a fax, make sure you write all information on this log, also each long distance phone call that is made, you need to log information.
+
'''Receipt Printers'''
−
+
 
−
+
At closing make sure all receipt printers are turned off. Two at the circ desk, and the one on the office desk.
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MAIL
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Simply flip the switch located on the front of each printer.
−
+
 
−
1.      The mail is located on Green Street, turn down Irving street make a left at the STOP sign and the cluster box will be on your left, the  # is 11 and the key is in the key box in the office.
+
=== Restrooms ===
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2.    We need to check this once in the afternoon.
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'''Restroom Check'''
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+
 
−
+
* 15 minutes before closing take the restroom keys and check each restroom.
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+
* Ensure that the restrooms are neat, stocked and that the lights are off and no water is left running.
−
Location of Supplies
+
 
−
Computer Related                            Location
+
=== Lights\Thermostats ===
−
Printer paper (laser)                                                        Office closet
+
'''Lights'''
−
Fax & Copier paper                                                          Office closet
+
 
−
Patron barcodes                                                              Office closet
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* At closing, make sure all patrons are out the building.
−
Item barcodes                                                                Office closet
+
* Make sure all the lights are turned off, meeting room, break room, office, hall, and the main lights of the library.
−
Blow-Off                                                                        Under fax machine
+
 
−
Emergency check out sheets                                              Filing cabinet
+
'''Thermostats'''
−
+
 
−
+
* Make sure both the thermostats are set to the appropriate temperature.
−
Office/Desk Related
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* For heating: 68
−
+
* For Air conditioning: 72
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Library cards                                                                  Tray beside Circs.
+
 
−
Library cards                                                                  Circ. #1 drawer
+
=== Doors ===
−
Lib. Application cards                                                      Tray beside Circ. 1
+
* At closing, make sure the restroom doors, the break room door, and the exit door in the meeting room are closed and locked.
−
                                                                                                & Circ. #1
+
* Lower the paper blinds on the front windows by the door. 
−
                                                                                                Drawer
+
* Turn the sign over to closed and hang back on the hook. 
−
Bar Code Tape                                                                Office closet
+
* Lock the front door with the hex wrench located in the money drawer.  Insert the hex wrench in the hole on the bar, turn left until the bar pops out.  Lower the paper blind on the door.
−
Bar Code Replacement rolls                                              Basket on 5th shelf                                                                              in Office
+
* Place the key back in the money drawer.
−
Scotch Tape Replacement rolls                                        Circ. #1 drawer
+
* Clock out and shut down staff computers.
−
Staplers                                                                          Circ. #1 drawer
+
* Go to the alarm key pad.  Wait for the red light to stop flashing.  Enter the four digit code.
−
Rubber bands                                                                  Circ. #1 drawer
+
* Exit the building.
−
Paper clips                                                                      Basket on 5th shelf
+
* After exiting the building, push door closed and pull on the handle to make sure the door is fully closed and locked.
−
Bank supplies                                                                  Circ. #1 drawer 2
+
 
−
Telephone book                                                                Circ. #1 drawer
+
=== Book Drop ===
−
City dir. & Criss Cross                                                      Under counter by
+
* The book drop should be emptied one hour before closing.
−
                                                                                      Circ. #1
+
* Take out the book drop key, and spare book drop ben, or canvas bag.  
−
Door Keys                                                                      Located in drawer
+
* Make sure no books have fallen behind the ben or are trapped in the bottom of the ben.
−
                                                                                      #2
+
* Bring all the items inside and check in as normal.
−
Book Jackets                                                                  Shelf #4 in Office
+
* Return book drop key, and ben to the proper places.
−
Laminating machine                                                          Shelf # 6 in Off.
+
 
−
Library cards finished                                                    Shelf beside circ.
+
=== Bank Procedures ===
−
                                                                                                #2
+
The deposit needs to be taken to US Bank (across from Deemer’s store) in Wheelersburg.
−
Fax & Telephone Log                                                        Under fax mach.
+
Before leaving the bank verify you have been given a deposit receipt.
−
Master copies                                                                  Filing Folders
+
 
−
Book Labels                                                                    Under circ. #2
+
Mail
−
Ill folder                                                                        Under circ. #2
+
The mail should be checked in the morning while running the deposit to the bank.
−
Hold shelf                                                                      Under Desk
+
The key is located in the key box in the office.
−
   
+
The cluster mail box is located on Green Street.  Turn down Irving Street, make a left at the Stop sign.  The cluster box will be on the left.  The library’s box is #11.
−
Photocopier
+
Be sure to return the key to key box.
−
Keys                                                                                Drawer # 2
+
−
Meter reading sheets                                                      under copier
+
−
Extra paper                                                                    Under copier
+
−
Toner                                                                              Under copier
+
−
+
−
Fax
+
−
Cost  $2.00/pp to send - $1.00/pp to receive - $6.00/pp outside USA
+
−
Fax cover letters                                                            Master file
+
−
Fax log                                                                            Under Fax
+
−
Fax paper                                                                        Under Fax
+
−
+
−
Miscellaneous
+
−
Cleaning supplies                                                              Tami’s supply                                                                                                closet
+
−
Toilet paper                                                                    Tami’s supply
+
−
                                                                                      Closet
+
−
Paper towels                                                                    Tami’s supply       
+
−
                                                                                      Closet
+
−
Miscellaneous Keys                                                          Office Key Box
+
−
PPL Handbook                                                                  Above Office comp
+
−
Branch Manual                                                                Above Office comp
+
−
First Aid Kit                                                                            Under sink in
+
−
                                                                                      The Kitchen
+
−
Golden Buckeye Cards                                                      Filing Cabinet
+
−
                                                                                   
+
−
Voter Registration                                                          Info. Center on
+
−
                                                                                      Wall
+
−
Ohio Kids Card Apps.                                                      Filing Cabinet
+
−
+
−
+
−
+
−
Closing
+
−
Book Drop
+
−
-        The book drop key is kept in the drawer where the money is kept.
+
−
-        Books should be taken from Book Drop one hour prior to closing.
+
−
-        Unlock Book Drop and remove books, remember to check for books that may have fallen behind cart.
+
−
-        Re-lock drop box and return key to drawer.
+
−
+
−
+
−
PAC
+
−
-        Make sure screen is on the HOME page.
+
−
-        Press “Ctrl-Alt-Delete” and choose shutdown.
+
−
-        When window prompts “OK to shut down” proceed to shut down the two Internet computers before turning them off.
+
−
+
−
+
−
Internet Computers
+
−
-        Go up to the RED bar in the top left side of the screen and right click with your mouse once. When the password information comes up type “xxxxx”  (be sure to use zero’s instead of O’s).  The window will than return to the beginning and you can than shut it down.  Turn off monitor and CPU.
+
−
+
−
+
−
Circulation Computers
+
−
-        Close out all windows.
+
−
-        Go to START button and go to SHUTDOWN.
+
−
-        The computers will automatically turn themselves off.
+
−
Office Computer
+
−
-        Close all windows
+
−
-        Go to SHUTDOWN
+
−
-        To turn off, press the master button underneath the monitor.  This should turn everything off except the printer.
+
−
   
+
−
+
−
Copier
+
−
-        Turn copier off at night with switch located on the left side towards the back.
+
−
-        Empty the copier by using the black-coated key kept in the drawer where money is.  Insert key into the silver keyhole on the front of the copier.  Turn key to the left until handle pops out.  Remove key and return to drawer.  Turn the handle counter clockwise until the door opens.  Empty the coins by pulling out the gray coin box.  Locate the black dollar bill container above the coin box and pull the top towards you.
+
−
-        Remove dollar bills from compartment and empty change from coin box into the blue moneybag that is kept in the money drawer.  
+
−
-        Set coin box on top of copier and leave vending unit open overnight.
+
−
+
−
   
+
−
Lights and Heating/Air Conditioning
+
−
-        At closing, make sure all patrons are out of the building.
+
−
-        Turn off lights in office and in library (switches are by the doors).
+
−
-        Make sure thermostat is set at 68 for heating and 72 for air conditioning.  (Thermostat is located on left wall by door to restrooms)
+
−
+
−
+
−
+
−
+
−
+
−
Doors
+
−
-        Check and make sure doors to restrooms, office, and side door by stacks are securely closed.
+
−
-        To lock front door – Insert small hex-wrench (in money drawer) into hole on door panic bar and turn left.  Panic bar will release.  Remove key and replace key back in money drawer.
+
−
-        Clock Out
+
−
-        Set alarm with your code and go out the door.
+
−
-        After exiting the building, push door closed securely, pull handle on door to make sure door is closed and locked.
+
−
   
+
 
   
 
   
 +
== Key Box Location ==
 +
The key box is located in the office on the wall, to the right of the supply closet door.
 +
 +
=== Key Box Guide ===
 +
# Front Door
 +
#
 +
# Inside Master
 +
# Book Drop
 +
# Fire Alarm Box
 +
# Break Room Paper Towel Dispenser
 +
# Sanitary Box
 +
# Thermostat (Behind the Circ Desk) Cover Box
 +
# Craft Supply Cabinets
 +
# Women’s Restroom
 +
#
 +
# Thermostat Key
 +
# PAC Cabinet
 +
# Money Drawer
 +
# Money Drawer
 +
# Toilet Paper Dispenser (On Maintenance Cart)
 +
#
 +
# Toilet Paper Dispenser
 +
# Post Office
 +
#
 +
# Post Office
 +
#
 +
#
 +
#
 +
#
 +
#
 +
#
 +
#
 +
# Circ Desk Filing Cabinet
 +
# Men’s Restroom
  
−
Wheelersburg Maintenance Numbers
+
=== Panic Button ===
−
Tri-State Security                                                 354-2990
+
* The panic button is located inside the money drawer. 
−
Columbia Gas – Emergency                                      800-282-1057
+
* If you feel threatened press and hold the panic button for a few seconds. 
−
Hamilton’s Towing                                                  354-7523
+
* Tri-State Security will call the library and authorities will be notified if necessary. 
−
Lott’s Plumbing                                                      353-5087
+
* If the panic button is accidentally triggered Tri-state will call and will need the password. 
−
Orkin                                                                    354-3281
+
* Make sure you have been given the password by your manager. 
−
Steve’s Lock and Key                                              353-3312
+
 
−
West End Electric                                                  354-8671
+
== Phone\Voicemail ==
−
+
'''Phone Operation'''
−
+
 
−
+
* To call within the library system, simply dial the 5 digit extension.
−
+
* To make an outside call, dial 8 and then the number.
−
Wheelersburg Key Box
+
 
−
1.      Front Door
+
'''Checking Voicemail'''
−
2.    Garage Key
+
* Voicemail should be checked in the morning before opening.
−
3.    Inside Master
+
* Press the messages button on the phone.
−
4.    Book Drop
+
* Enter the four digit code.
−
5.    Fire Alarm Box
+
* When finished, simply hang up the phone.
−
6.    Paper Towel
+
 
−
7.    Sanitary Box
+
== Location of Supplies ==
−
8.    Thermostat (In thermostat cover behind Circ. Desk)
+
* Alcohol Swabs- office supply closet
−
9.    Blank
+
* Applications for a Library Card- shelf fax machine, and in drawer under computer #1
−
10.  Blank
+
* Author Reserves Form- 2nd drawer of circ desk filing cabinet
−
11.  Blank
+
* Banking Supplies- money drawer at circ desk
−
12.  Thermostat Key
+
* Barcode Tape- office supply closet
−
13.  PAC (kept at Circ. Desk)
+
* Book Ends- office supply closet, and white craft cabinet in meeting room
−
14.  Money Drawer
+
* Book Glue- office supply closet
−
15.  Money Drawer
+
* Book Jackets- office supply closet
−
16. Toilet Paper Dispenser
+
* Book Labels- office supply closet in the yellow box
−
17.  Blank
+
* City Directory- bottom shelf of the hold shelf behind the circ desk
−
18.  Toilet Paper Dispenser
+
* Cleaning Supplies- maintenance closet
−
19.  PO Box
+
* Coin Rollers- office supply closet
−
20. Garage Lock
+
* Copier Toner Cartridges- office supply closet
−
21.  PO Box Key
+
* Craft Supplies- meeting room cabinets, craft closet in meeting room
−
22.PAC
+
* Door Key- money drawer of circ desk
−
23.Inside Master
+
* DVD Cases- office supply closet
 +
* Emergency Check out forms- 2nd drawer of filing cabinet at circ desk
 +
* Emergency Manual- in file holder on the wall behind circ desk
 +
* Fax Log- on the shelf under the fax machine
 +
* Fax Cover Sheets- in the office filing cabinet
 +
* First Aid Kit- office supply closet
 +
* Flash Lights- office supply closet, and shelf under fax machine
 +
* Golden Buckeye Form\Directions- office filing cabinet
 +
* Highlighters- office supply closet, pencil holders at circ desk
 +
* Hold Shelf- shelving unit behind circ desk
 +
* Keys- key box on the office wall
 +
* Library Cards- office trays beside each computer, 1st drawer of circ desk filing cabinet, office supply closet
 +
* Material Request Forms- at the public desk and in the circ filing cabinet 2nd drawer
 +
* Packing tape- office supply closet
 +
* Paper (Printer and Copier)- under printer\copier, or in the bottom break room cabinets
 +
* Paper clips- paper clip holder at circ desk or in office supply closet
 +
* Paper Cutter- office supply closet
 +
* Paper Towels- maintenance closet  
 +
* Printer Cartridges for color printer-office supply closet
 +
* Pens- in holder at circ desk, office supply closet
 +
* Post-It Tape- beside each computer, office supply closet
 +
* Receipt Printer Paper- circ desk filing cabinet 1st drawer, office supply closet
 +
* Routing Slips- beside each circ computer
 +
* Rubber Bands- beside each circ computer, office supply cloest
 +
* Rubber Stamps- top drawer of circ desk filing cabinet, office supply closet
 +
* Stamp Pads- top drawer of circ desk filing cabinet, office supply closet
 +
* Staple refills- top drawer of circ desk filing cabinet, office supply closet
 +
* Tacks- office supply closet
 +
* Tape refills- top drawer of circ desk filing cabinet, office supply closet
 +
* Telephone Book- shelf under fax machine
 +
* Toilet Paper- maintenance closet
 +
* White-out- beside circ computers
 +
 
 +
== Emergency Maintenance ==
 +
If a maintenance emergency occurs contact the maintenance department as soon as possible.
 +
 
 +
=== Emergency Phone Numbers ===
 +
* Maintenance Cell: 740-285-0405
 +
* Maintenance Office: 10522

Latest revision as of 13:26, 5 November 2013

Wheelersburg Library Information
Wheelersburg.jpg
Address 10745 Old Gallia Pike
Wheelersburg, OH 45694
Phone Number (740) 574-6116
Website yourppl.org
Public Computers 10
Meeting Room Capacity 48
Hours of Operation
  • MON - CLOSED
  • TUE - 10a to 8p
  • WED - CLOSED
  • THU - 10a to 6p
  • FRI - 10a to 6p
  • SAT - 10a to 5p
  • SUN - CLOSED

Contents

[edit] Opening Procedures

[edit] Computers\Printers

Internet (Gates) Computers

  • Turn on the 10 Patron Internet computers by pressing the power button located on the top right side of each computer tower.
  • Turn on the children’s computer (located in front of the window by the DVD’s) by pressing the power button on the top right side of the tower.
  • Once the Gates computers are turned on they can be controlled using the Cassie commander located on the staff circulation computers.
  • From the desk top of a staff computer, locate the Cassie tool bar. (It will be at the bottom of the screen, above the start button.
  • Click on Control, this will bring up the panel that controls the Gates computers.

PAC (Catalog Computer)

The catalog computer is located in the center of the library at the end of the adult fiction section. Turn on the PAC by pressing the power button located on the upper left side of the monitor.

Circulation Computers

  • Turn on both computers at the circulation desk by pressing the power button that is located in the center of the left side of the computer tower.
  • Once powered up, enter the username and password:
    • Username: clerk
    • Password: XXXXXX
  • Turn on the two accompanying receipt printers, located on the right side of each circulation computer, by switching the power button on the front of each printer.

Laser Printer

  • Turn on the laser printer at the end of the circulation desk by flipping the power switch located at the bottom left hand corner.
  • Check the paper tray to ensure that the printer is full of paper.

Office Computer

  • Turn on the computer located in the office on the manager’s desk. Press the power button located on the upper right side of the computer tower.
  • When the computer powers on, select clerk, and type in the password.
  • Turn on the accompanying receipt printer using the switch on the front of the printer.

[edit] Doors

Entering the building:

  • When entering the building go directly to the alarm key pad located on the wall directly in front of the door.
  • Enter the four digit code to disengage the alarm.
  • If you incorrectly enter the code press and hold down the number 9 to reset the alarm. This will allow you to enter the correct code.
  • If the alarm happens to sound Tri-State Security will call and ask for the password.

Opening for Patrons:

  • The hex key needed to unlock the door at opening, is located inside the money drawer.
  • Raise the paper blinds on the door and the upper windows beside the door.
  • Insert the hex key into the hole on the handle bar. Turn to the right until the bar is recessed and the door opens without pressing it in.

[edit] Lights

Main Lights:

  • Turn on the two light switches located on the wall behind the circ desk, above the emergency manual holder.

Hall Way Lights:

  • Turn on the light switch in the hall way beside bulletin board.

Meeting Room Lights:

  • The meeting room light switch is located underneath the meeting room cabinets on the end closest to the door way.

[edit] Heating and Air

Thermostats:

  • There are two thermostats that control the heating and cooling systems. One is located behind the circ desk on the wall where the holds are shelved.
  • The second thermostat is located in the meeting room on the wall, on the right side of the craft closet.

[edit] Open/Closed Signs

  • Flip the sign on the main door to OPEN and hang back on the hook.

[edit] Copier/Fax

Copier Turn on the copier. Switch is near the bottom on the right hand side. Make sure the copier is full of paper.

Making a copy Raise the lid on the copier. Place the item to be copied print side down, in the corner designated by the red arrow. Close the lid. Insert coins in the coin box, or override with the copier key. (Copies are .10 cents each.) Enter the number of copies desired. Check to make sure copy size is correct. Press the green Start button. Copies are dispensed in the tray beneath the scanner.

Fax The fax machine is located at the circulation desk beside Staff computer 2. The fax machine is always left on. The fax log is located on the shelf directly under the fax machine.

Sending a Fax For each fax note in the fax log the time, the fax number, the number of pages being sent, the location the fax is being sent too, your initials, and the cost of the fax. Place the papers to be faxed in the fax machine face side down. Dial the number. Press the green Start button. (Sending a fax is $2.00 a page in the US. $6.00 a page international. Receiving a fax is $1.00 a page.) Sending faxes to other PPL locations does not need to be entered in the fax log.

[edit] Book Drop

The book drop is located outside along the sidewalk entering the building. The book drop should be emptied before opening. The book drop key is found on a key hook behind the circ desk and is labeled. When checking in the morning book drop be sure to back date the “check in date” on circ to the last open day.

[edit] Closing Procedures

[edit] Computers\Printers

Internet (Gates) Computers

Computers will become inactive 15 minutes before closing. Bring up the control panel at one of the circ computers. Click on and highlight each internet computer and the child’s computer. Click on shutdown.

Laser Printer

Power off the laser printer by flipping the switch located at the bottom left front corner.

PAC Computer

Turn off the PAC by pressing the power button on the upper left hand side of the monitor. Office Computer: Close out all windows. Click on Start. Click on Shut Down. Circulation Computers: Bring up the Cassie control panel on one of the circulation computers. Highlight both staff computers. Click on shutdown.

Copier

Turn off the copying machine. The switch is on the lower right side of the copier. Open the money vending box at the side of the copier with the copier key. The key is located on a hook behind the circ desk and is labeled copier. Insert key, turn to the left, and the handle will pop out. Turn the handle until the door opens in the back. Remove the coin box and empty the coins out at the circ desk. Enter the monetary amount in the money, money account as copies. Place the coin box on top of the copier and leave the vending box open overnight. Return copier key to the appropriate hook.

Receipt Printers

At closing make sure all receipt printers are turned off. Two at the circ desk, and the one on the office desk. Simply flip the switch located on the front of each printer.

[edit] Restrooms

Restroom Check

  • 15 minutes before closing take the restroom keys and check each restroom.
  • Ensure that the restrooms are neat, stocked and that the lights are off and no water is left running.

[edit] Lights\Thermostats

Lights

  • At closing, make sure all patrons are out the building.
  • Make sure all the lights are turned off, meeting room, break room, office, hall, and the main lights of the library.

Thermostats

  • Make sure both the thermostats are set to the appropriate temperature.
  • For heating: 68
  • For Air conditioning: 72

[edit] Doors

  • At closing, make sure the restroom doors, the break room door, and the exit door in the meeting room are closed and locked.
  • Lower the paper blinds on the front windows by the door.
  • Turn the sign over to closed and hang back on the hook.
  • Lock the front door with the hex wrench located in the money drawer. Insert the hex wrench in the hole on the bar, turn left until the bar pops out. Lower the paper blind on the door.
  • Place the key back in the money drawer.
  • Clock out and shut down staff computers.
  • Go to the alarm key pad. Wait for the red light to stop flashing. Enter the four digit code.
  • Exit the building.
  • After exiting the building, push door closed and pull on the handle to make sure the door is fully closed and locked.

[edit] Book Drop

  • The book drop should be emptied one hour before closing.
  • Take out the book drop key, and spare book drop ben, or canvas bag.
  • Make sure no books have fallen behind the ben or are trapped in the bottom of the ben.
  • Bring all the items inside and check in as normal.
  • Return book drop key, and ben to the proper places.

[edit] Bank Procedures

The deposit needs to be taken to US Bank (across from Deemer’s store) in Wheelersburg. Before leaving the bank verify you have been given a deposit receipt.

Mail The mail should be checked in the morning while running the deposit to the bank. The key is located in the key box in the office. The cluster mail box is located on Green Street. Turn down Irving Street, make a left at the Stop sign. The cluster box will be on the left. The library’s box is #11. Be sure to return the key to key box.

[edit] Key Box Location

The key box is located in the office on the wall, to the right of the supply closet door.

[edit] Key Box Guide

  1. Front Door
  3. Inside Master
  4. Book Drop
  5. Fire Alarm Box
  6. Break Room Paper Towel Dispenser
  7. Sanitary Box
  8. Thermostat (Behind the Circ Desk) Cover Box
  9. Craft Supply Cabinets
  10. Women’s Restroom
  12. Thermostat Key
  13. PAC Cabinet
  14. Money Drawer
  15. Money Drawer
  16. Toilet Paper Dispenser (On Maintenance Cart)
  18. Toilet Paper Dispenser
  19. Post Office
  21. Post Office
  29. Circ Desk Filing Cabinet
  30. Men’s Restroom

[edit] Panic Button

  • The panic button is located inside the money drawer.
  • If you feel threatened press and hold the panic button for a few seconds.
  • Tri-State Security will call the library and authorities will be notified if necessary.
  • If the panic button is accidentally triggered Tri-state will call and will need the password.
  • Make sure you have been given the password by your manager.

[edit] Phone\Voicemail

Phone Operation

  • To call within the library system, simply dial the 5 digit extension.
  • To make an outside call, dial 8 and then the number.

Checking Voicemail

  • Voicemail should be checked in the morning before opening.
  • Press the messages button on the phone.
  • Enter the four digit code.
  • When finished, simply hang up the phone.

[edit] Location of Supplies

  • Alcohol Swabs- office supply closet
  • Applications for a Library Card- shelf fax machine, and in drawer under computer #1
  • Author Reserves Form- 2nd drawer of circ desk filing cabinet
  • Banking Supplies- money drawer at circ desk
  • Barcode Tape- office supply closet
  • Book Ends- office supply closet, and white craft cabinet in meeting room
  • Book Glue- office supply closet
  • Book Jackets- office supply closet
  • Book Labels- office supply closet in the yellow box
  • City Directory- bottom shelf of the hold shelf behind the circ desk
  • Cleaning Supplies- maintenance closet
  • Coin Rollers- office supply closet
  • Copier Toner Cartridges- office supply closet
  • Craft Supplies- meeting room cabinets, craft closet in meeting room
  • Door Key- money drawer of circ desk
  • DVD Cases- office supply closet
  • Emergency Check out forms- 2nd drawer of filing cabinet at circ desk
  • Emergency Manual- in file holder on the wall behind circ desk
  • Fax Log- on the shelf under the fax machine
  • Fax Cover Sheets- in the office filing cabinet
  • First Aid Kit- office supply closet
  • Flash Lights- office supply closet, and shelf under fax machine
  • Golden Buckeye Form\Directions- office filing cabinet
  • Highlighters- office supply closet, pencil holders at circ desk
  • Hold Shelf- shelving unit behind circ desk
  • Keys- key box on the office wall
  • Library Cards- office trays beside each computer, 1st drawer of circ desk filing cabinet, office supply closet
  • Material Request Forms- at the public desk and in the circ filing cabinet 2nd drawer
  • Packing tape- office supply closet
  • Paper (Printer and Copier)- under printer\copier, or in the bottom break room cabinets
  • Paper clips- paper clip holder at circ desk or in office supply closet
  • Paper Cutter- office supply closet
  • Paper Towels- maintenance closet
  • Printer Cartridges for color printer-office supply closet
  • Pens- in holder at circ desk, office supply closet
  • Post-It Tape- beside each computer, office supply closet
  • Receipt Printer Paper- circ desk filing cabinet 1st drawer, office supply closet
  • Routing Slips- beside each circ computer
  • Rubber Bands- beside each circ computer, office supply cloest
  • Rubber Stamps- top drawer of circ desk filing cabinet, office supply closet
  • Stamp Pads- top drawer of circ desk filing cabinet, office supply closet
  • Staple refills- top drawer of circ desk filing cabinet, office supply closet
  • Tacks- office supply closet
  • Tape refills- top drawer of circ desk filing cabinet, office supply closet
  • Telephone Book- shelf under fax machine
  • Toilet Paper- maintenance closet
  • White-out- beside circ computers

[edit] Emergency Maintenance

If a maintenance emergency occurs contact the maintenance department as soon as possible.

[edit] Emergency Phone Numbers

  • Maintenance Cell: 740-285-0405
  • Maintenance Office: 10522
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